Coordinator of Clerkships and Graduate Placement

SummaryBarry University, School of Podiatric Medicine department is currently seeking a Coordinator of
Clerkships and Graduate Placement. This fulltime position is responsible for the coordination of students on Clerkship and serving as a
liaison between CASPR/CRIP and the Barry University School of Podiatric Medicine, securing fully executed affiliation agreements with
Hospitals during student clerkship/rotations and providing credentialing to external hospitals for alumni.

The position also provides
operational support and administrative assistant to the Associate Dean of Clinical Education for the School of Podiatric
Medicine.

Essential Functions

Clerkship Responsibilities:

• Provides professional and
  administrative support managing the day-to-day operations of 4th-year students going to clerkship program(s).
• Obtains and verifies
  the 4th year clerkship rotation schedules and clinical site schedules. Resolves scheduling conflicts to ensure each student’s schedule meets
  his/her clerkship requirements for graduation.
• Assists in the coordination and delivery of the Clerkship Orientation and CRIP
  orientation at the beginning and middle of the 3rd year.
• Facilitates the Clinical Site Orientations at the beginning of each
  clerkship rotation.
• Serves as a liaison between UCF COM and the varied clinical sites where clerkships are
  occurring.
• Facilitates student and faculty access to the on-line scheduling, evaluation and advising software system of
  CASPR/CRIP.
• Assists students with questions and concerns related to the clerkships and to clinical site policies and
  procedures.
• Coordinates the collection, tracking, reporting and verification of evaluations for clerkship programs using an on-line
  database.
• Assists with changes to be completed for each clerkship by the Associate Dean of Clinical Education at the hospitals where
  the students are doing their rotation
• Ensures that the Associate Dean of Clinical Education is apprised of any unusual or untoward
  student evaluation.
• Facilitates the completion of compliance packets with hospitals for students to complete while on clerkship and
  home month.
• Provides letters of good standing and the verification of student compliance with immunization and background,
  OSHA/HIPPA etc.
• Establishes and maintains credentialing of Senior Clinical Instructors. This includes obtaining license, malpractice
  insurance certificate, CV and completion of our BUSPM Clinical Instructor agreement.

Residency Placement Responsibilities:

• Provides valuable resources to assist students through the residency application process.
• Ensures all documents are
  submitted -i, e. Electronic Residency application service, as well as letters of recommendation, licensing examination score Transcript,
  composite clinical evaluation, CV, photo, application fee, etc.
• Provides different supporting websites for information regarding
  application guidelines.
• Provides mock interview opportunities for senior class in preparation for Crip interviews in
  January.
• Manages the digital upload of summary evaluations and transcripts to CASPR/CRIP.
• Monitors class participation in
  CASPR/CRIP and follow-ups with missing students as needed.
• Oversees the placement of unmatched (for residency) students during the
  “Scramble.”
• Requests, tabulates and provides statistics and residency placement status of each graduate.
• Prepares, maintains
  and counsels senior and junior students’ selection and reselection of their clerkship schedule, which consists of month-long experiences in
  hospital residency programs throughout the country during most of their senior year.
• Plans the 4th year “Match
  Party”.

Affiliation Agreements and Report:

• Prepares and oversees the full execution of affiliation agreements between
  Barry University School and Hospitals/Clinics that our students go to
• Contacts external site and either use SPM affiliation
  agreement or the external site affiliation agreement fill in the required information.
• Coordinates the full execution of affiliation
  agreements with legal affairs and to be reviewed and approved by the Provost.
• If changes are required, contact the external site and
  act as a liaison until the agreement is fully executed.
• Upload fully executed agreement into BUSPM SharePoint.
• Continually
  review affiliation agreements to ensure they are renewed in a timely manner
• Complete any report as requested by the AACPM/SASPR
  office.
• Prepare reports/data for the Dean and Associate Clinical Dean as requested on students in terms of residency
  placement.

Verification of Attendance at University/Credentialing Responsibilities:

• Process requests from hospitals
  or other credentialing agencies to verify the commencement information date of the graduation for residency and job
  placement.

Clerkship Directors:

• Maintain a file of all clerkship directors
• Develop personal contacts with
  residency directors and keep abreast of all staff changes in the Clerkship directors and ancillary staff
• Attend the annual meeting
  in Frisco, TX of other Podiatric Clerkship Directors.
• At this meeting, attendees brainstorm on the past year, plan for the future,
  and primarily assist and provide a presence to our senior students who are there for their Residency Interviews.

Residency Fair/
Residency Round Table:

• Coordinate with the sophomore class president in organizing the annual residency fair and assist in the
  selection of invited programs/hospitals.
• Coordinates with the office of the Associate Dean of Clinical Education is organizing the
  annual Residency Roundtable.
• Introduce themselves and their hospital program to the students. These annual events bring together
  hospital program directors from all over the country (and locally in terms of the
  roundtable).

Qualifications/Requirements

• A Bachelor’s degree in any field is required.
• 1-3 years of relevant
  experience.
• 3-5 years of relevant experience may substitute the educational requirement.
• Must be proficient with computer
  applications as they relate to the scope of the position.
• Working knowledge of software such as Colleague and Complio for managing
  student records, immunization tracking, and health compliance documentation.
• The candidate is effective at administrative practices
  and procedures, including record-keeping, typing, etc.
• Must be able to multitask and switch from task to task with ease. Ability to
  manage sensitive data accurately and confidentially, including compliance records, student participation lists, and event attendance
  tracking.
• Experience planning and executing professional events such as residency fairs, Match Day celebrations, and related
  student/residency milestone events, including venue coordination, vendor management, and promotion.
• Must have effective written and
  oral communication skills.

Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes
health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness
programs, spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed
to a diverse and inclusive work environment.