Department Administrator

September 19, 2025

Full Time
New Brunswick, NJ
Posted 6 months ago

Job Category

URA-AFT Administrative

Overview

Rutgers, The State University of New Jersey, stands among the nation’s highest-ranked, most diverse public research universities. The oldest, largest, and top-ranked public university in the New York/New Jersey metropolitan area, you’ll find us at our main locations in three New Jersey cities, and our footprint can be seen around the region. As one of the nation’s most diverse universities, Rutgers draws strength from the rich variety of perspectives and life experiences of our community. We’re an academic, health, and research powerhouse and a university of opportunity.

The Office of Information Technology (OIT) is Rutgers’ enterprise IT office. OIT provides university wide services and support and collaborates with department and unit IT professionals on projects and initiatives for the Rutgers community. OIT’s services and systems include the Rutgers network; email and calendaring systems; IDs/passwords and identity management; data centers; computer labs; help desk support; wireless connectivity; a software portal; information security, risk, and compliance services; research computing; and many others. OIT’s staff members work closely with the broader university community to advance Rutgers’ missions of teaching, research, and service. For more information, please visit https://it.rutgers.edu.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Department Administrator for the Information Security Office within the Office of Information Technology.

Among the key duties of the position are the following:

Serves as the lead administrative coordinator of the Department.
Provides administrative leadership and support for the Deputy CIO, Information Security Office, Health Sciences IT, and IT Communications Group for accounting and budgeting, purchasing, personnel, facilities, student support, events, and all administrative, operational, and financial functions.
Ensures an inviting, professional and responsive atmosphere for students, faculty, staff, and other stakeholders.

FLSA: Exempt

Grade: 05

Minimum Salary

68278.480

Mid Range Salary

84393.980

Maximum Salary

100509.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits
Life insurance coverage
Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status: Full Time

Standard Hours: 37.50

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.

The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Terms of Appointment: Staff – 12 month

Position Pension Eligibility: ABP

Minimum Education and Experience

Bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
Two years of relevant experience in an administrative function.

Certifications/Licenses

A valid driver’s license would be required for this position.

Required Knowledge, Skills, and Abilities

Good communication skills.
Computer literacy.
Ability to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.
Ability to skillfully and professionally handle multiple shifting priorities.
Ability to successfully interact with a wide variety of individuals and stakeholders at all levels of the University community.
Comfortability with handling confidential or sensitive information.

Preferred Qualifications

Masters degree in Higher Education Administration.
Supervisory experience.
Experience monitoring and reporting on multiple complex budgets.
Experience in the management and maintenance of management dashboards.
Experience in data analytics.

Equipment Utilized

MS Office Suite, Cornerstone, Discoverer/Tableau, ROCS, RAPSS, Researcher’s Dashboard, HCM, ECRT, appointment system.
Ability to learn any and all systems Rutgers University (RU) uses for academic and student support, grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management and web and social media.
All the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment