Job Category: Business Services
Apply Before:
11/05/2025, 10:14 AM
Degree Level: High School Graduate
Locations: 4202 East Fowler Avenue,
Tampa, FL, 33620, US
Hiring Salary: $60,000-$67,000
Essential Personnel: No
Job
Description
Organizational Summary:
The Department of Chemistry represents one of the cornerstones
of the School of Natural Sciences and Mathematics and the College of Arts and Sciences as well as the University as a whole. The Department
of Chemistry is well-positioned in its centrality, demand, quality and sustainability to significantly contribute to the University vision
of serving as a pre-eminent research university with state, national and global impact. The Department of Chemistry is dedicated to
developing globally competitive undergraduate, graduate and professional programs as well as expanding its world-class interdisciplinary
research ranging from drug discovery to materials science.
Position Summary:
The Office Manager/Department
Operations Manager oversees the administrative and academic services within the school/department, providing support to the Chair, faculty,
staff, and students. Functioning as a liaison, this role ensures the effective management of budget, office operations, purchasing,
facilities, and overall operational requirements. Furthermore, it includes the supervision of office staff and Federal Work-Study (FWS)
students in the school or departmental environment.
Responsibilities
Payroll:
- Serves
a preparer of payroll for over 200+ personnel. - Submits payroll forms as needed, PCAF, Pay Distributions, RETs etc.
- Serves as
the primary liaison between the payroll office and all questions and concerns about discrepancies in pay.
Faculty
Affairs:
- Serve as department liaison for faculty affairs procedures.
- Coordinate recruitment, credentialing and
on-boarding for faculty and adjunct instructors by posting ads, supporting search activities, and facilitating interviews. - Provide
administrative support for mid-tenure, post-tenure, and tenure and promotion applications. - Assist with faculty awards, annual
evaluations, faculty assignments and workload procedures. - Provide support for annual awards reception, lecture series, guest
speakers, meetings, etc. - Serve as department liaison for visa processes. Helps faculty troubleshoot and solve any issues that may
arise with the appropriate office.
Department Operations:
- Oversee daily operations of the department,
ensuring office coverage from 8:00am – 5pm Monday through Friday. - Serve as primary contact for faculty, staff, and students on
matters related to administration and operation. - Problem solve issues and coordinate with Dean’s Office and Central Administrative
departments such as purchasing, IT, and Facilities management. - Primary contact for setting up phone lines, maintaining outlook
distribution list and updating directory. - Oversee department/school compliance with CAS and USF policies/procedures and maintain
department websites and calendars. - Manage and oversee supervision of department employees and FWS students; work allocation,
training, problem resolution, and enforcement of internal procedures. - Provide cross-departmental training to staff to support
day-to-day operations of department. - Evaluate performance of department employees.
- Manage the financial administration of E
& G, carry forward, foundation, auxiliary, faculty research accounts and external and internal grants. Monitors budget, prepare budget
reports and projections. - Assist the Department Chair with preparation of annual budget requests.
Embedded
Services:
- Serves as the primary point of contact, facilitating communication between the academic department and
HR/Financial Embedded Services. - Coordinates all travel arrangements for the Seminar Series, ensuring adherence to USF policies and
procedures. - Processes contracts, invoices, and other transactions for payments.
- Maintains up-to-date and accurate profiles,
posts FWS/OPS positions, and submits student, adjunct, faculty, and staff requests to HR Embedded Services for
processing.
Building Manager:
- Manage department space utilization/planning and asset
management. - Chemistry has space over 6 different buildings and this position will oversee the needs of all those
spaces. - Gives/Removes all key and card access to all allowable spaces.
- Asset Management includes but is not limited to
equipment decommission, lab moves, set up and cleanup, overseeing delivery crews for multi-building transfers.
Qualifications
Minimum Qualifications:
This position requires a High School diploma or
equivalent with four years of customer service related experience including at least one year of supervisory experience.
This
position may be subject to a Level 1 or Level 2 criminal background check.
Applicants for USF employment are
entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to
the time the accommodation(s) is needed. Contact the USF ADA
Lead ([email protected]) to coordinate your accommodation request.
FLSB1310
Equivalency:
4 years of directly relevant experience may be substituted for bachelor’s degree.
6 years of directly relevant experience
may be substituted for master’s degree.
About Us
Working at USF
With approximately 16,000
employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a
talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their
development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12
public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee
and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The
University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in
Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the
best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the
highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of
universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing
U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more
than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level
2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South
Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any
characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance
with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request
reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the
accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation
during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal
opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by
law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all
applicable federal and state laws. This job description does not constitute an employment contract.
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