Departmental Assistant
Department:
Biology
Job Description:
Rhodes College is hiring a Departmental Assistant. The Departmental Assistant position
is responsible for providing clerical and administrative support to the Biology Department, including interdisciplinary programs.
Job responsibilities include but may not be limited to:
-
Processes assigned materials for the Biology Department and
faculty members (including but not limited to correspondence, memoranda, scholarly articles, surveys, student petitions, records for
assessments and the annual report, and class materials). Includes proof-reading and editing tasks, for which effective skills in regard to
proper spelling, punctuation, alphabetization and grammar are essential. -
Performs general receptionist duties such as
greeting visitors, answering inquiries, and distributing mail. Handles incoming and outgoing communications (written, telephonic, and
electronic) for the Biology department in accordance with standard operating procedures. -
Schedules appointments and
meetings and makes travel arrangements and reservations as necessary for department members, seminar speakers, and applicants for job
searches. Coordinates reimbursements for Departmental visitors. -
Maintains and expands the Biology department’s
website, utilizing current software to ensure that the material on the site is accurate and up-to-date. Keeps current in regard to campus
information/communication technology available to staff and faculty. -
Establishes and maintains
filing and record keeping system for the Biology department. Monitors inventory of the Biology department office supplies and maintains as
necessary. Pays invoices related to Biology department office supplies. -
Hires work study students for summer lab
work, hire and Train work study student for departmental office work.
-
Assists in maintaining, writing, editing,
layout, and publication of the Biology department’s Canvas page. -
Operates and maintains a variety of office
equipment including personal computers, printers, copiers, calculators and scanners. Utilizes appropriate software on the personal computer
as designated by the Biology department (e.g. word-processing, spreadsheet, database, web page editors, course management system, and
internet search). -
Other duties as assigned. This includes the above responsibilities for Biology Department
faculty who are chairing interdisciplinary majors (i.e., Neuroscience and Environmental Studies and Sciences).
Job Qualifications:
-
HS Diploma or GED required.
-
One year of administrative or
clerical experience required OR bachelor’s degree required in lieu of experience.
-
Proficiency with MS Office
required. -
Excellent written and verbal communication skills required.
-
Demonstrated
ability to multi-task and to work effectively and efficiently with faculty, staff, students, and off campus professionals
required. -
Demonstrated ability to organize numerous projects, work with attention to detail, consistently meet
deadlines, and exercise professional judgment required.
-
Demonstrated ability to work with sensitive and
confidential information required. -
Experience with layouts and edits of websites and newsletters
preferred.
Physical Demands:
-
General office environment. Requires sitting for extended periods
of time, reaching, visual acumen and manual dexterity for working with computer keyboards. Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force constantly to move objects. Close visual acuity to review both print and electronic documents. Frequent
typing using the keyboard.
A complete application includes a cover letter and a resume.
Rhodes is an
equal opportunity employer that offers an excellent benefits package and a great working
environment.
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