Executive Administrative Assistant

Posting Number: AS495P

Contract Length: 12 months

Class Summary:
Provides varied secretarial and office administrative assistance to the Executive Director and associated professional staff. In addition to
providing secretarial and office administrative services for a designated unit or section and related supervisory and/or professional staff,
incumbents also have responsibility for the work of additional office support personnel.

Candidates Eligible to
Apply: Internal/External

Position Type: Non-Exempt Staff

Position Funding Type:
Regular

Minimum Education/Training/Experience

An Associate’s Degree in a related field and at least 3 years
of administrative experience required.

Preferred Education/Training/Experience

A Bachelor’s Degree or
higher in a related field and 5 or more years administrative experience preferred.

Minimum Knowledge & Skills

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse
  community.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Skill in budget preparation and fiscal management.
• Ability to use independent judgment and to manage and impart confidential
  information.
• Ability to analyze and solve problems.
• Ability to plan, develop, and coordinate multiple projects.
• Skill in organizing resources and establishing priorities.
• Demonstrated ability to maintain confidentiality.
• Word
  processing and/or data entry skills.
• Knowledge of office management principles and procedures.
• Skills in the use of
  database management, word processing, spreadsheet, and/or presentation software.
• Organizing and coordinating skills.
• Ability to foster a cooperative work environment.
• Knowledge of general accounting principles.
• Knowledge of human
  resources administration principles and practices.

Preferred Knowledge &
Skills

N/A

Licensing/Certification Requirements

N/A

Job
Duties

1. Oversees and administers the day-to-day activities of the office; develops procedures, and systems which ensure
productive and efficient office operation.
2. Provides assistance and support in problem solving, project planning and development and
execution of stated goals and objectives.
3. Prepares correspondence, reports and manuscripts and maintains confidentiality of such
documents as required.
4. Serves as the primary point of administrative contact and liaison with other offices, individuals, and
institutions on operational and programmatic matters concerning the Office.
5. Organizes and facilitates meetings, conferences, and other
special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
6. Enters, edits
and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus.
7.
Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the
office and associated accounts.
8. Provides and/or oversees provision of staff support to the office, to include handling walk-up and
phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling
day-to-day problems and situations, and provision of secretarial support.
9. Performs miscellaneous job-related duties as
assigned.

Physical Requirements

• No or very limited physical effort required.
• No or very
  limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

Minimum Salary Range: $52,559

Mid Point Salary Range: .

Maximum Salary
Range: $65,699

Posting Will Be Open Until Filled: Yes

EEO Statement

College
of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age,
national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in
the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and
activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with
Disabilities Act of 1990 and 1992.

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