Salary Range
$47,909 – $66,722 /with the potential growth to $85,535
Job Summary
The
Executive Administrative Assistant III will provide high-level executive, general office, and program support to the Office of Human
Resources and the Associate Vice President and Chief Human Resources Officer.
Job Duties
The Executive
Administrative Assistant III will provide high-level executive, general office, and program support to the Office of Human Resources and the
Associate Vice President and Chief Human Resources Officer. The successful candidate will be responsible for understanding departmental
policies and procedures, possess the ability to use independent judgment regarding administrative issues as they arise, and have the skills
to deal effectively with personnel both internally and externally. This position involves extensive calendar management, general office
duties, scheduling travel, drafting correspondence, preparing presentations, and event management.
- Anticipates the
executive’s course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff
and transmits directions and instructions based on authority delegated by the executive. - Act as the events manager to successfully
execute annual events such as the service awards ceremony and retirement ceremony. - Compose and send campus-wide correspondence;
assist in creating engaging outreach and communication content. - Act as content co-owner for the OHR website, and be responsible for
writing, editing, and publishing content to the site. - Serve as a project manager for special assignments within the Office of Human
Resources. Continually advise on lessons learned and ways to improve collaboration. - Manage and coordinate complex, dynamic
schedules that include internal and external meetings, conferences, professional engagements, and travel for the CHRO. Reviews and responds
to meeting requests and invitations, and as appropriate, confers with the CHRO or exercises independent judgment on the CHRO’s
availability. - Act as travel coordinator for department staff, for both in-state and out-of-state travel.
- Perform general
administrative duties, including managing office supplies, placing work orders for repairs and maintenance throughout the office, and
providing general office support. - Plan and facilitate logistics of OHR staff meetings.
- Process the timely payment of HR
department invoices and P-Card payments into MSU’s systems; performs monthly P-Card reconciliation. - Handle and process highly
confidential and time-sensitive information with absolute discretion. - Ensures the CHRO is provided with briefing materials for each
event; disseminates information from the CHRO to others. - Provides back-up support to the front office receptionist.
- Perform other duties and coordinate special projects and activities as assigned.
Requested Minimum
Qualifications
Education: The successful candidate must have an Associate’s Degree from an accredited
college or university.
Experience: Six years of administrative office experience, including two years of providing
primary administrative support to a key administrator is required.
Other: Except for qualifications established by
law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full
performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30
college credits being equivalent to one year of experience.
Other Preferences for
Consideration
Preferences
- Candidates with knowledge of human resources practices and/or HR
certifications may receive preference. - Knowledge and skill in utilizing Google G Suite for Business.
Knowledge, Skills & Abilities
Knowledge, Skills, & Abilities
- Comprehensive
knowledge of and skill in the application of office practices, procedures, and equipment. - Ability to understand and follow UMS
policies and procedures and the institution’s purpose, goals, and procedures. - General knowledge of and skill in utilizing database
and spreadsheet software to produce documents and maintain information. - Skill in composing a variety of correspondences.
- Ability to operate manual and automated office equipment.
- Organizational skills to manage filing systems and gather and
summarize information. - Ability and professionalism to maintain confidentiality and handle sensitive matters with discretion and
tact - Ability to interact with students, public officials and staff at all levels in a courteous and efficient manner.
- Ability to plan, organize, prioritize and execute complicated and continuing assignments without instruction.
- Effective
communication skills, both orally and in writing; to understand and follow oral and written instructions; to project a professional and
positive image of the institution and to make effective oral presentations. - Ability to supervise office operations and staff.
- Extensive knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
- The successful candidate will have
experience turning chaos into structure, utilizing technology where appropriate.
Posting Number: ST01460
Number of Vacancies: 1
Special Instructions to Applicant
Please enter three (3)
professional references on the reference page of the application. At least two references should be from previous supervisors.
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