Executive Assistant

Position Number: 6086-0000-0000-075

Competency Level
Journey

Division:
Business & Finance

Department/Unit: Business & Finance

Section: Business & Finance
(section)

Primary Purpose of Organizational Unit

The Division of Business and Finance supports the
instructional, research and public service activities of ECSU by providing sound and prudent leadership in the management of fiscal and
physical resources, ensuring regulatory compliance and providing timely delivery of services to faculty, staff, students and other
constituents of the university.

Description of Work

The primary purpose of the position will be
to provide high-level administrative support to the Vice Chancellor of Business and Finance by conducting research, preparing statistical
reports, handling information requests, and performing administrative duties such as preparing correspondence, receiving visitors, arranging
conference calls, and scheduling meetings. The Executive Assistant serves as a liaison between the Vice Chancellor and internal/external
stakeholders, manages key functions related to budgeting and risk management, and ensures smooth execution of office
priorities.

Competencies/Knowledge Skills, and Abilities Required in this
Position

Interpersonal Skills: Prioritizes and negotiates organizational needs regarding meetings,
timeframes, and deadlines. Exercises delegated authority to speak on behalf of the administrator
regarding a variety of administrative
and programmatic matters.

Knowledge-Program: Demonstrates significant knowledge of the goals, priorities, and
commitments of the administrator and operational structure. Demonstrates considerable
knowledge of the programs and culture of the
organization. Applies knowledge of strategic goals,
organizational practices, and critical polices, laws, rules, and regulations that
impact the mission of the organization. Work requires an awareness of internal and external constituents and organizations with which the
administrator’s commitments must be coordinated.

Problem Solving: Analyzes and resolves unusual and novel situations
based on significant
knowledge of organizational activities, administrator’s priorities, and delegated authority.
Exercises
independent judgment and understands the impact of the decisions on the administrators’ role and commitments. Ability to
coordinate and facilitate solutions with internal and external
organizations and constituents within delegated authority from the
administrator.

Planning and Organizing: Uses judgment and independence to make changes to schedules and matters of
the administrator. Attends administrator’s meetings to stay abreast of and prioritize issues. Tracks and monitors pending issues for
follow-up and independently develops
agenda for future meetings. Organizes and assimilates documents for agency/university boards,
hearings, and/or commission meetings.

Communication-Written: Independently assimilates and composes materials and
speeches for
the administrator to use in a variety of settings (i.e. publications, web site, etc.) Edit documents to incorporate the
administrator’s personal style.

Information/Records Administration: Independently researches information affecting
organizational goals and objectives and administrator’s decision-making needs. Interprets and
summarizes information based on program
knowledge, organizational goals, and priorities.

Budgeting: Exercises responsibility for administering the budget,
which includes making recommendations regarding the use and distribution of funds.

Minimum Training and
Experience

High school diploma or equivalency and three years of progressively responsible administrative/office
management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of
progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a
related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited
institutions.

Class Salary Range
$37,306-$86,062

Position Recruitment
Range
$37,306-$57,936

Position Category: Staff

Position Status: Permanent Full
Time

FLSA: Non Exempt

Work Hours (i.e. 8:00-5:00pm,
etc.)
8:00am-5:00pm

Work Schedule (i.e. Mon-Fri, Rotating Shifts,
Etc.)

Monday-Friday

Posting Number: SHRA00264P

Job Open Date:
09/26/2025

Job Close Date: 10/17/2025

Open Until Filled: No

Special
Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience, and education are
  listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer
  the supplemental questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and
  experiences to support your answers.

SHRA OSHR Statement

This position is Subject to
the State Human Resources Act.

Alternate Selection

If there are no applicants in the pool who
meet the competency level (knowledge, skills and abilities) required for the position, management may consider other applicants. Salary
would be determined based on competencies, equity, budget, and market considerations.

AA/EEO
Statement

Elizabeth City State University is an Affirmative Action/Equal Opportunity Employer. The University does not
discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on
the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran
status, genetic information or sexual orientation.

Background Check Statement

Any offer of
employment to a successful candidate will be conditioned upon the University’s receipt of a satisfactory criminal background
report.

Eligibility for Employment

You must complete and submit an electronic application for
employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s
Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of
applying to the job posting. Final candidates are subject to criminal and sex offender background checks. Elizabeth City State University
State University is an Equal Opportunity and Affirmative Action Employer. Elizabeth City State University participates in E-Verify. Federal
law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. State
University is an Equal Opportunity and Affirmative Action Employer.