Executive Assistant

Functional Area: Administration

Department:
Office of the Vice Chancellor

School Area: Chancellor’s

Pay Range Minimum: $40.00

Pay Range Maximum: $50.50

Employment Type: Full-Time

Employment
Category: Non-Exempt

Visa Sponsorship Available: No

Schedule:

Pay Grade: 8

Posting Description

EXECUTIVE ASSISTANT, to the
Vice Chancellor for Graduate and Undergraduate Education (GUE), will provide high-level administrative support in a fast-paced, confidential
environment. This role acts as a primary liaison between senior leadership, faculty, and students, requiring exceptional discretion and
independent judgment. Will provide executive support including managing a complex calendar, screening inquiries, and preparing briefing
materials and correspondence; meeting and committee management including coordinating governance and leadership meetings, including agenda
preparation, minute-taking, and tracking action items; operations and events support including planning high-profile events (retreats, Ivy+
convenings), overseeing GUE Headquarters logistics, and managing the academic thesis hold process; travel and finance including organizing
domestic and international travel and processing expenses via MIT systems like Concur and B2P.

Job Requirements

REQUIRED: High school diploma or
equivalent; a minimum of seven years of administrative experience, with two years supporting a senior executive; mastery of Microsoft Office
(Outlook, Word, Excel, PowerPoint), Zoom, and Adobe Acrobat; ability to learn MIT-specific systems (SAP, B2P); exceptional writing,
proofreading, and interpersonal skills; proven ability to handle sensitive information and resolve complex scheduling conflicts
independently; and ability to thrive in a hybrid/flex work environment and work occasional evenings or weekends.

2/11/2026