Executive Assistant

Department: Research & Academic Affairs

Work Location: Wilsonville

Position Summary:
The Executive Assistant (EA) position will provide comprehensive executive administrative and management support to the Vice Provost and leadership at the Portland Metro campus. The Executive Assistant provides high-level administrative support in collaboration with Klamath Falls University offices.

The EA will assist the Vice Provost and leadership team in the preparation of visits, handling information requests, preparing correspondence, scheduling meetings, planning and reporting support for academic and sponsored programs activities, maintaining accurate website information, providing event management (such as Student Project Symposia, Commencement, Convocation, etc.).

Additional Requirement:

• Bachelor’s Degree in business administration, computer science or related field.
• Five (5) years of experience in increasingly responsible administrative support.

Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Ability to effectively and respectfully work, communicate, and collaborate in diverse, multicultural, and inclusive settings
• Ability work independently or alternatively to coordinate and lead a diverse team to plan and complete projects with specific deliverables and ambitious timelines.
• Expertise to understand and work with operational and financial data and identify anomalies or relationships with specific attention to detail.
• Exhibit strong critical thinking, problem-solving, analytical, organizational and written/oral communication skills.
• Experience in maintaining a high level of confidentiality and professionalism.
• Demonstrated proficiency in Microsoft Office 365ncluding Word, Excel, PowerPoint, and Outlook.
• Experience in maintaining a high level of confidentiality.

Preferred Requirements:

• Experience in higher education or related organization.
• Excellent interpersonal skills, including diplomacy and tact, and discernment with regards to maintaining a professional environment.
• Demonstrated ability to foster and maintain harmonious working relations.
• Demonstrated ability to manage multiple priorities with varying deadlines.
• Demonstrated ability to interact with a wide range of people, including students, faculty, staff, donors, and other university offices.
• Strong organizational skills and experience working successfully with diverse constituents and organizations.
• Flexibility of schedule and willingness to work occasional evenings and/or weekends

Application Screening Begins: 12/18/2025

Special Instructions to Applicant:
The review of applications will begin December 18, 2025. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

To apply, upload the following elements to your application:
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation
2. Curriculum Vitae
3. Other Document

For additional information, please contact the Office of Human Resources: [email protected]

Background/Pre-Employment Check:
Any offer of employment to a successful candidate will be conditioned upon the University’s receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.

AA/EEO Statement:
Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.

Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at 541-885-1028 or [email protected].