The mission of Goodwin University is to educate a diverse student population in a
dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional
careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty,
staff, and administration to fully realize their highest academic, professional, and personal potential.
This Facilities/Campus
Realty Assistant assists the Facilities Department with scheduling, record keeping, billing, purchase orders, task orders, budget
preparation and payment tracking to vendors. This position also assists the Campus Realty Department with all real estate related
responsibilities including showing of apartments, preparing leases, accepting and registering rent payments and assisting with annual income
certifications for section 8 tenants.
Essential Job Functions/Primary Responsibilities:
(The essential functions
or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific
statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
- Provides various administrative services for the Facilities and Campus Realty Departments.
- Answers phone inquiries and
routes calls and maintenance requests. - Prepares meeting agendas, schedules meetings and maintains minutes for weekly Facilities
meetings. - Assists in purchase order processing.
- Reconciles all credit card purchases.
- Assists departments with
developing and maintaining individual budgets. - Assists with the renting, background checks, coordination of occupancy, monthly
accounting of rents paid, late notifications and billing of the same and notices of eviction. - Assists in annual income verification
and certification of section 8 tenants. - Maintains office supplies and manages office procedures.
- Contacts are with
individuals at all levels within the organization to exchange information. - Conducts all work in a safe manner and all work safety
practices are followed.
Other Functions:
- Performs similar or related work as required, directed or
as situation dictates. - Continues professional development and training; keeps current with trends.
- Assists other
department staff as needed to promote a team effort.
Knowledge, Ability and Skill:
- Demonstrated
commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in
which all members of the University community are treated with respect and dignity. - Advanced knowledge of computer operating using
Microsoft Office Suite and all of its components (especially Word, Excel and Outlook) - Knowledge and understanding of Section 8
rules and guidelines - Organizational skills and attention to detail
- Ability to multi-task and stay focused in fast-paced
office - Strong communication skills
Skills:
Minimum Required
Qualifications:
Education, Training and Experience:
- Associates Degree, High School Diploma, Occupancy
Specialist Certification or equivalent, or five years of relevant experience in administrative duties and 2 years of on the job
experience.
Physical and Mental Requirements:
Work Environment None
Under 1/3 1/3 to 2/3 Over 2/3
Outdoor Weather Conditions X
Work with
fumes or airborne particles X
Work near moving mechanical parts X
Risk of electrical shock X
Vibration X
Physical
Activity None Under 1/3 1/3 to 2/3 Over 2/3
Standing
X
Walking X
Sitting X
Talking & Hearing X
Using hands/fingers to handle/feel X
Climbing or balancing X
Bending,
pulling, pushing X
Driving X
Lifting Requirements None Under 1/3 1/3
to 2/3 Over 2/3
Up to 10 pounds X
Up to 25 pounds X
Up to 50 pounds X
Up to 75 pounds X
Up to
100 pounds X
Over 100 pounds X
Vision Requirements:
_X_ Close vision (i.e. clear vision at 20
inches or less)
___ Distance vision (i.e. clear vision at 20 feet or more)
___ Color vision (i.e. ability to identify and
distinguish colors)
___ Peripheral vision (i.e. ability to observe an area that can be seen up and down or
left and right
while the eyes are fixed on a given point)
___ Depth perception (i.e. three-dimensional vision, ability to judge distances and
spatial relationships)
___ No special vision requirements
Salary Range:
- $41,000-$45,000 annually, commensurate with experience.
Full-Time Employee Benefits:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Pet Insurance
- 401k employer match
- Employee & dependent life insurance
- Great tuition benefits for employee, spouse & dependents
- PTO program
(This job description does not constitute an employment agreement between Goodwin University and employee. It is used as a guide for
personnel actions and is subject to change by the University as the needs of the University and requirements of the job change.)
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