Faculty Affairs & Development Coordinator

UVA Anesthesiology provides an environment where expertise and passions thrive, utilizing our extraordinary team of anesthesia physicians, trainees, nurses and staff to advance patient care within UVA Health. With excellence in physician leadership, research, education and innovations, we strive to improve perioperative outcomes, establish unparalleled practices in patient care, and advance the field of anesthesiology globally.

Position Summary

The Department of Anesthesiology is seeking a highly organized, detail-oriented Faculty Affairs & Development Coordinator to support academic advancement, faculty engagement, and professional development initiatives within the department. This position plays a critical role in managing the annual promotion and tenure cycle, coordinating faculty development programming, overseeing departmental CME activities, and supporting recognition and award processes.

This position will support the Vice Chair (VC) for Faculty Affairs & Development, department leadership, and work closely with institutional offices to ensure seamless execution of faculty-related academic and professional development activities.

Responsibilities:

Promotion & Tenure (P&T) Administration

• Coordinate the annual promotion and tenure cycle, including timeline development, communication of requirements, and tracking of deadlines.

• Manage dossier preparation, documentation collection, and compliance with institutional guidelines.

• Serve as liaison between faculty candidates, departmental leadership, and the School of Medicine Faculty Affairs office.

• Ensure accuracy, completeness, and confidentiality of promotion materials.

• Maintain promotion records and historical tracking data.

Faculty Awards & Recognition

• Oversee development and submission of faculty award portfolios (institutional, regional, and national).

• Coordinate nomination processes and compile supporting materials.

• Maintain a database of faculty achievements and recognitions.

• Track award deadlines and proactively identify eligible faculty candidates.

Faculty Development Programming

• Plan, coordinate, and evaluate faculty development sessions aligned with departmental goals.

• Organize junior faculty workshops focused on academic advancement, teaching excellence, research development, and leadership skills.

• Support mentoring initiatives and faculty engagement strategies.

• Collect and analyze program feedback to inform continuous improvement.

Continuing Medical Education (CME)

• Coordinate department-wide CME programming in collaboration with institutional CME offices.

• Ensure compliance with accreditation requirements and documentation standards.

• Track CME participation and maintain required reporting.

• Work closely with the department education office to streamline weekly educational didactics and CME offerings

Visiting Professors Program

• Manage logistics for visiting professors, including scheduling, travel coordination, honoraria, and event planning.

• Coordinate itineraries with faculty hosts and departmental leadership.

• Ensure appropriate documentation for CME and academic reporting.

Administrative Support to Faculty Affairs Leadership

• Provide direct administrative support to the Vice Chair for Faculty Affairs & Development.

• Prepare reports, presentations, and faculty metrics dashboards.

• Support special initiatives, strategic planning efforts, and accreditation activities.

• Perform additional duties as assigned by the VC and department leadership.

Minimum Qualifications

• Education: Bachelor’s Degree or combination of education and related experience in lieu of a degree required.

• Experience: 3+ years of relevant experience required.

• Strong organizational and project management skills.

• Exceptional written and verbal communication abilities.

• High level of discretion and ability to handle confidential materials.

• Proficiency in Microsoft Office and database management systems.

Preferred Qualifications

• Experience with promotion and tenure processes in an academic medical center.

• Familiarity with CME accreditation requirements.

• Experience coordinating faculty development or academic programming.

• Experience with promotion and tenure processes in an academic medical center.

• Familiarity with CME accreditation requirements.

• Experience coordinating faculty development or academic programming.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.

• This is a restricted position, which is dependent on funding and is contingent upon funding availability.

• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule after probationary period in accordance with UVA’s remote work guidelines.

• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule after probationary period in accordance with UVA’s remote work guidelines.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after March 3, 2026.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0080925.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the application process, please contact Jon Freeman, [email protected].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.