University Overview
The University of Pennsylvania,
the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League
school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools
that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary
approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from
Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational
activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the
perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare
and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development
opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much
more.
Posted Job Title
Financial Administrative Coordinator
Job Profile Title
Financial
Administrative Coordinator
Job Description Summary
To provide administrative and financial support to the
departments of Penn Global (Penn Abroad, ISSS, Global Initiatives, Perry World House, Penn Washington etc. ). Coordinate all transactions
related to financial operations and support business office procedures through timely and accurate processing.
Job
Description
Job Responsibilities
- Process all financial transactions for the departments of Penn Global
including procurement, reimbursements, and payroll. - Exercise resource stewardship to ensure compliance with related policies and
procedures. Reinforce policy and proper procedures to department contacts. Respond to requests for information or services from faculty,
staff and students. - Manage accounts and financial data necessary for reporting.
- Serve as primary contact to outside vendors
and remain current to all University financial policies.
Qualifications
- High School Grad/GE Degree and 5 to 7 years
of experience or equivalent combination of education and experience is required. - Bachelors degree, 1-2 years of directly relevant
experience preferred. - Proficiency in Microsoft Excel and financial systems (e.g., Workday, Concur, or similar ERP
systems). - Familiarity with procurement, reimbursements, and payroll processes.
- Understanding of financial policies,
compliance, and internal controls. - Experience with budget tracking and financial reporting.
Application Requirement
- A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to
upload your Resume/CV; multiple documents are allowed.
Job Location – City, State
Philadelphia,
Pennsylvania
Department / School
Penn Global
Pay Range
$21.15 – $23.00 Hourly Rate
Salary
offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of
the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at
Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity
employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under
applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional
job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University
Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral
health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. - Tuition: Take advantage of Penn’s
exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children
are also eligible for tuition assistance at other institutions. - Retirement: Penn offers generous retirement plans to help you
save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis.
Choose from a wide variety of investment options through TIAA and Vanguard. - Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. - Long-Term Care
Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care
insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you
apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family
members must always provide proof of good health and are subject to underwriting. - Wellness and Work-life Resources: Penn is
committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide
variety of programs and resources to help you care for your health, your family, and your work-life balance. - Professional and
Personal Development: Penn provides an array of resources to help you advance yourself personally and
professionally. - University Resources: As a member of the Penn community, you have access to a wide range of University
resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit
our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music
or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn
community, you’re right in the middle of the excitement-and you and your family can enjoy many of these activities for
free. - Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals
for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships
to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors,
cellular phone service plans, movie tickets, and admission to theme parks. - Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of
non-traditional work hours, locations, and/or job structures. - Penn Home Ownership Services: Penn offers a forgivable loan for
eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home
improvements. - Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please
visit: https://www.hr.upenn.edu/PennHR/benefits-pay
Equal Employment Opportunity Statement
The
University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex,
sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age,
disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3935-Walnut-Street/Financial-Adm
inistrative-Coordinator_JR00111955
jeid-e0710ece0f86de4ab595e770ca9d3951
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