Position Title
Financial Aid Advisor & State Program Manager
Position Summary
The Financial Aid Advisor & State Program Manager role combines comprehensive student financial aid advising with responsibility for the administration and oversight of assigned institutional and state programs. The position delivers accurate, high-quality counseling to students and families while ensuring effective program coordination, fiscal reconciliation, regulatory compliance, and operational efficiency. Success in this role requires a strong foundation in financial aid advising, exceptional written and verbal communication skills, and demonstrated experience managing complex aid programs in accordance with applicable laws, policies, and reporting requirements.
Essential Duties and Responsibilities
General Financial Aid Advising
- Comprehensive Advising: Serve as the primary point of contact for a designated student caseload, offering in-depth counsel on the application process (FAFSA), verification, satisfactory academic progress (SAP), cost of attendance, budgeting, and general financial aid eligibility.
- Packaging and Review: Review and analyze student financial need and student aid index to accurately calculate and award federal, state, institutional, and external aid packages.
- Problem Resolution: Guide students and families through complex financial aid issues, including professional judgment appeals, aid adjustment impacts, and loan options.
- Financial Literacy: Educate students on responsible borrowing and basic financial management principles.
Program Management & Compliance
- Program Oversight: Assume responsibility for the daily administration, management, and compliance of a specific financial aid program.
- Reporting & Reconciliation: Ensure program expenditures are accurately reconciled and reported to the necessary federal, state, or institutional entities.
- Policy Implementation: Interpret and implement complex federal regulations (Title IV) and state/institutional policies related to the assigned program. Develop and update procedures and process documentation for the program managed.
Management of Georgia State Grant Programs:
- Georgia State Aid Programs: serves as the primary institutional liaison to the Georgia Student Finance Commission (GSFC) and demonstrates proficiency in the State Program regulations and the operations of the System for Uniform Records Facilitating Enrollment and Registration (SURFER) CHECS (College HOPE Eligibility Certification System) portal. The Program Manager ensures that the college remains in compliance with state regulations through accurate awarding and student communication.
Required Qualifications
Bachelor’s degree and a minimum of three years of related work experience or equivalent combination of education and experience are required.
Must possess excellent organizational, customer service, and interpersonal skills; must be detail oriented; must be able to prioritize and set goals; and the ability to adjust to changing situations. Must be comfortable working in highly professional environment and have the ability to interact with a diverse population, and display diplomacy. Knowledge and understanding of and ability to implement federal, state, local and institutional regulations as they pertain to financial aid at Spelman College are essential.
This position requires the ability to read, analyze, and interpret federal regulations and administrative procedures; the ability to write and analyze reports, business correspondence, and procedure manuals; and the ability to effectively present information and respond to questions from students, parents, government agencies, lending institutions and various college administrators.
To perform this job successfully, an individual must have intermediate skills using the Microsoft Office Suite (Word, Excel, Access) as well as other reporting tools. A working knowledge of the Banner System Financial Aid module is preferred, with the ability to run basic reports using the Banner system. A working knowledge of State Programs. Use of Lotus Notes or comparable system and the ability to perform Internet searches are essential.
Preferred Qualifications
None
Certifications, Licenses, Restrictions
None
Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, use hands to operate office equipment, computers, talk, and hear. The employee is frequently required to: walk and stand. The employee is occasionally required to: lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Full Time/Part Time: Full-time
Work Location/Schedule
This position is eligible for a hybrid work arrangement.
Posting Number: SC0870P
Open Until Filled: No
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