Financial Operations Manager

Job ID
35945685

Category
Accounting and
Finance

Organization
College of Natural & Agricultural Sciences

Department
Chemistry
Dept

Location
Main Campus – UCR

Salary
$84,100 – $154,700

Date
Posted
2025-09-12T12:00:00.000Z

Application Deadline
2025-09-26T12:00:00.000Z

Schedule
8AM –
5PM

Full/Part Time
Full-time(100%)

Other Information
Qalifies for Employee Referral Bonus: No
UC
Internal Job: UC System

Position Information

Under the general direction of the FAO, this position will have
independent authority to manage and supervise all Department of Chemistry financial, purchasing, travel, and facilities matters. Directs the
work of departmental Accounting and Purchasing/Facilities functions and personnel, with direct supervision of four employees and indirect
supervision of other support staff. Responsibilities involve financial and purchasing/ facilities operations as well as internal control and
compliance. Manages day-to-day operational problems and makes recommendations concerning departmental resources, policies, practices, and
operations. Anticipate operational problems and develop recommendations for review and implementation. The Incumbent assumes full
responsibility for administration/supervision of all administrative functions in the absence of the FAO. The Chemistry Department has: ~320
employees; ~$30 million dollars per year in expenditures; ~128,000 assignable square feet of space in 5 office and laboratory buildings. In
addition, the Chemistry Department serves as the financial, administrative unit with daily financial, administrative and management
responsibilities for the operations of the CNAS College Machine and Glass Shops. These shops employ 2.4 FTE and generate approximately
$50,000 per year in revenue. The Chemistry Department also serves as the financial, administrative unit responsible for the financial and
administrative oversight of the Analytical Chemistry Instrumentation Facility (ACIF), a CNAS college facility. The ACIF employs 3.35 FTE and
generates approximately $290,000 in revenue.

The full salary range for the Financial Operations Manager position is $81,500.00 –
$154,700.00 annually. However, the expected pay scale for this position is $81,500.00 – $110,000.00 annually. We base salary offers on a
variety of considerations, such as education, licensure and certifications, experience, and other business and organizational
needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or
take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable
University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government
directives may impose additional requirements.

This recruitment is open to UC
employees.

Requirements

Education Requirements

• Bachelor’s degree in related area
  and/or equivalent experience/training.
• BA in accounting or finance (Analyst III Supervisor); MBA, CPA, (Analyst IV-Supervisor) or
  other advanced education or certification in accounting or finance

Experience

• 6 – 10 years of related
  experience.
• Previous supervisory/managerial experience.

Minimum Requirements

Solid organizational
and customer service skills to effectively manage multiple priorities. Experience developing budgets and financial policies Experience in an
academic environment providing support for staff and/or faculty. Knowledge of current university policies and procedures, and a working
knowledge of current laws, regulations, policies, and procedures which apply to this position. Experience preparing and monitoring proposal
and/or operational budgets Experience working as part of a team in the development of long and short range operational and financial plans
Solid knowledge of common organization-specific and other computer application programs. Experience working in the University of California
system. Demonstrated experience with UCR Oracle Financial System. Demonstrated skill in creating spreadsheets using Excel or other software
applications with extensive knowledge of advanced features. Demonstrated extensive experience using MS Word and Outlook, or similar word
processing and email software. Excellent composition skills, including knowledge of correct English grammar, spelling, punctuation, and
usage. Skill in coordinating complex administrative activities. Demonstrated extensive experience in an office environment providing support
for staff and/or faculty. Skill and experience supervising, training, and evaluating employees. Skill in assessing others’ strengths and
weaknesses and providing constructive input on employees’ career plans. Skill in establishing goals and monitoring performance to provide
candid and timely feedback on job performance. Skill in writing appropriate position descriptions that define requirements and essential
functions. Skill in writing performance appraisals and establishing win-win agreements on performance. Solid interpersonal skills including
verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate
others. Experience with fund accounting and experience developing financial and operational internal controls. Solid knowledge of financial
analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Knowledge of generally accepted
accounting principles. Demonstrated experience identifying and analyzing account variances and researching discrepancies. Skill in keeping
work group members informed of their roles and of matters that will impact their roles. Skill in creating a supportive work environment
where new ideas are solicited, evaluated, and implemented. Skill in transferring organizational knowledge. Skill in implementing planned
change effectively. Skill in organizing tasks, documents and materials with efficiency and accuracy. Experience applying financial and
operational internal controls. Experience managing and reporting on extramural funds (minimum of 2 years). Experience creating and editing
operational procedures manuals. Experience applying budget and financial policies Demonstrated skills in employee supervision and HR
administration. Solid skills to quickly evaluate complex issues and identify resolution. Interpersonal skills to effectively motivate
others.

Preferred Qualifications

Solid organizational and customer service skills to effectively manage
multiple priorities. Experience developing budgets and financial policies Experience in an academic environment providing support for staff
and/or faculty. Knowledge of current university policies and procedures, and a working knowledge of current laws, regulations, policies, and
procedures which apply to this position. Experience preparing and monitoring proposal and/or operational budgets Experience working as part
of a team in the development of long and short range operational and financial plans Solid knowledge of common organization-specific and
other computer application programs. Experience working in the University of California system. Demonstrated experience with UCR Oracle
Financial System. Demonstrated skill in creating spreadsheets using Excel or other software applications with extensive knowledge of
advanced features. Demonstrated extensive experience using MS Word and Outlook, or similar word processing and email software. Excellent
composition skills, including knowledge of correct English grammar, spelling, punctuation, and usage. Skill in coordinating complex
administrative activities. Demonstrated extensive experience in an office environment providing support for staff and/or faculty. Skill and
experience supervising, training, and evaluating employees. Skill in assessing others’ strengths and weaknesses and providing constructive
input on employees’ career plans. Skill in establishing goals and monitoring performance to provide candid and timely feedback on job
performance. Skill in writing appropriate position descriptions that define requirements and essential functions. Skill in writing
performance appraisals and establishing win-win agreements on performance. Solid interpersonal skills including verbal and written
communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others. Experience with
fund accounting and experience developing financial and operational internal controls. Solid knowledge of financial analysis and reporting
techniques; human resources and risk management planning; accounting and payroll. Knowledge of generally accepted accounting principles.
Demonstrated experience identifying and analyzing account variances and researching discrepancies. Skill in keeping work group members
informed of their roles and of matters that will impact their roles. Skill in creating a supportive work environment where new ideas are
solicited, evaluated, and implemented. Skill in transferring organizational knowledge. Skill in implementing planned change effectively.
Skill in organizing tasks, documents and materials with efficiency and accuracy. Experience applying financial and operational internal
controls. Experience managing and reporting on extramural funds (minimum of 2 years). Experience creating and editing operational procedures
manuals. Experience applying budget and financial policies Demonstrated skills in employee supervision and HR administration. Solid skills
to quickly evaluate complex issues and identify resolution. Interpersonal skills to effectively motivate others.

Additional
Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs
Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a
living laboratory for the exploration of issues critical to growing communities’ air, water, energy, transportation, politics, the arts,
history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC
Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we
are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine’s 2020
  rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC
  Riverside is the top university in the United States for social mobility. – U.S. News 2020
• UCR is a member of the University
  Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income,
  first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. – Business Insider
  2019
• Ranked No. 2 in the world for research, UCR’s Department of Entomology maintains one of the largest collections of insect
  specimens the nation. – Center for World University Rankings
• UCR’s distinguished faculty boasts 2 Nobel Laureates, and 13 members of
  the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified
applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of
the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal
and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits
Overview

Job Description Details

General Information

Job
Title

ADMIN SUPV 2

Job
Code

007375

Grade

23

Department Head

Leonard
Mueller

Supervisor

Juliet Lin

Generic Scope

Provides direct supervision
typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems,
interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject
matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure
accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and
objectives.

Custom Scope

Responsible for supervising the administrative services of a large academic
department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include
all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human
resources. Supervises support and/or professional staff.

Department Custom Scope

Under the general direction
of the FAO, this position will have independent authority to Manage and supervise all Department of Chemistry financial, purchasing, travel,
and facilities matters. Directs the work of departmental Accounting and Purchasing/Facilities functions and personnel, with direct
supervision of four employees and indirect supervision of other support staff. Responsibilities involve financial and purchasing/ facilities
operations as well as internal control and compliance. Manages day-to-day operational problems and makes recommendations concerning
departmental resources, policies, practices, and operations. Anticipate operational problems and develop recommendations for review and
implementation. The Incumbent assumes full responsibility for administration/supervision of all administrative functions in the absence of
the FAO. The Chemistry Department has: ~320 employees; ~$30 million dollars per year in expenditures; ~128,000 assignable square feet of
space in 5 office and laboratory buildings. In addition, the Chemistry Department serves as the financial, administrative unit with daily
financial, administrative and management responsibilities for the operations of the CNAS College Machine and Glass Shops. These shops employ
2.4 FTE and generate approximately $50,000 per year in revenue. The Chemistry Department also serves as the financial, administrative unit
responsible for the financial and administrative oversight of the Analytical Chemistry Instrumentation Facility (ACIF), a CNAS college
facility. The ACIF employs 3.35 FTE and generates approximately $290,000 in revenue.

Key
Responsibilities

• Participates in the creation, maintenance and reporting of operational and budget processes, academic
  and/or staff FTE, finance, human resources and space planning.
• Working with Chair, Vice Chair, and FAO, prepare departmental
  operating budget that supports long and short range goals relating to teaching, research, and public service. Prepare and analyze
  departmental operations variance reports, making recommendations on expenditure control and the achievement of appropriate resource
  allocation. Manage and maintain financial projections to accurately predict year end fund balances. Develop procedures to implement all
  strategic decisions and plans.



20%

• Supervision of the responsibilities performed by the Procurement Analyst, Financial Svs Analysts,
  and Stockroom manager including Purchasing and Receiving, recharge billings, pCard transfers, travel and ePay reimbursements, equipment
  inventory management, facilities work orders, gifts and check deposits, copier maintenance, ledger reconciliations, fabrications, and annual
  payroll certifications.



20%

• Participates in the development and monitoring of policies and procedures for departmental
  operations.
• Responsible for the application of all University policies and procedures as related to the departmental financial,
  purchasing and facilities operations. Anticipate operational problems and, in consultation with the FAO, develop solutions for review and
  implementation. Keep the FAO apprised of problems, concerns, and resolutions. Respond to requirements and requests from the college Dean’s
  office, Accounting, Internal Control, and other campus offices.



15%

• Develop, modify, and prepare monthly, annual, and ad hoc
  financial reports of departmental operations that incorporate history, current picture, and trends to support senior level decision making.
  Reconcile financial reports to the financial system ledgers; oversee all departmental sales and service funds; ensure that all financial
  transactions are reviewed promptly and that all required correcting entries are well explained, approved, appropriately documented, and
  posted in a timely manner. Manage financial operations so that only minimal correcting entries are necessary. Remain current on emerging
  information technologies, particularly as they relate to departmental financial, purchasing, and facilities operations. Attend financial
  system user group meetings, college administrators meetings, college financial managers’ meetings, etc. Disseminate relevant information to
  the department staff and faculty to ensure compliance, consistency, and informed decision-making in accordance with current policies and
  procedures.



15%

• Supervises the work of a department with responsibility for quality and quantity of work.
• Continuously review
  all transactions that are posted to the financial system for appropriateness and accuracy. Ensure departmental compliance with strong
  internal controls; review records retention policies and revise departmental guidelines as appropriate. By networking with other
  departmental managers, control unit personnel, and internal auditors, maintain knowledge of the most current internal control practices and
  procedures.



10%

• Responsible for quality and quantity of work.
• Assume full responsibility for disseminating internal control
  guidelines and implementing changes as necessary.



5%

• Recommends hiring of new employees, transfers, promotions, salary actions,
  terminations, performance management and budget recommendations.



5%

• Selects, develops, and evaluates personnel to ensure the
  effective and efficient operation of the function.
• Reallocate responsibilities as workload changes occur, maintaining a balanced and
  fair distribution of responsibilities and effort.



5%

• May manage systems and procedures to protect departmental
  assets.
• Maintain a recording system to track all University hardware and devices assigned to all department personnel.



5%