Fiscal Assistant III

Job No: 538290
Work Type: Full Time
Location: Main Campus
(Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran’s Preference
Eligible
Department: 71010000 – EHS-ENVR – HLTH – SAFETY-ADMIN

Job Description

Classification Title:

Fiscal Assistant III

Classification Minimum Requirements:

High school diploma or equivalent and five
years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an
equivalent rate for the required experience.

Job Description:

This position performs a variety of fiscal duties within
Environmental Health & Safety, supporting the Finance Manager with Accounts Receivable and Accounts Payable functions for EH&S Auxiliary
Services. Key responsibilities include generating and distributing invoices to University departments and external customers for services
provided, processing journal entries in PeopleSoft, recording transactions in the department’s accounting system, purchasing supplies,
maintaining vehicle records, and preparing departmental deposits.

Accounts Receivable, Billing & Invoicing

• Compiles service
  data and generate internal and external invoices for EH&S Auxiliary Services.
• Collects chart field information from departments and
  processes E2R or E2E journals for payment.
• Maintains subsidiary ledger of accounts receivable.
• Monitors collection of
  accounts to ensure payments are received on a timely basis.
• Researches and resolve finance and accounting related issues, including
  billing or other accounting errors and works with the appropriate departments to resolve the issues.

Accounts Payable &
Purchasing

• Assists in purchasing supplies for EH&S Auxiliary services via UF Purchasing Card or preparing requisitions to purchase
  when the UF Purchasing Card is not appropriate.
• Assists in processing voucher payments, maintaining purchase order records, change
  orders, and documentation needed to process payments.
• Assists in working with vendors to maintain and update their supplier
  information within the University’s Procurement System.
• Maintains accounts payable records and files.
• Process Travel
  Authorizations, Expense Reports, and reconciliation of PCARD charges with Chart field and description and scan required back-up
  documentation.

Deposits

• Prepares check, Cashnet, EFT, and credit card deposits and maintains accurate records within the
  UF System and the EH&S system. Updates the EH&S Accounts Receivable system.

Administrative Functions

• Maintains mileage
  logs, repair expenses, cleaning and fuel consumption for EH&S fleet vehicles.
• Converses with vendors and other outside agencies and
  advises EHS Staff on relevant issues.

Reconciliation Functions

• As a Tier 1 Reconciler, participates in the monthly
  reconciliation of the delivered monthly financial reports.
• Reviews transactions for adherence to UF Policy, Chart field accuracy,
  and addresses errors, when necessary, as well as other duties as assigned.

A criminal background will be conducted.

Work
hours: Monday – Friday, 8 a.m. to 5 p.m. Occasional travel to offsite locations.

Drive a state vehicle that requires a valid
Driver’s License.

Expected Salary:

Commensurate with education and experience

Required Qualifications:

High
school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or
vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:

EDUCATION &
TRAINNG: Two or more years of experience in fiscal matters.

EXPERIENCE: Experience and knowledge of myUFL as it is related to fiscal
functions and account reconciliations.

KNOWLEDGE:

Knowledge of UF Finance and State accounting principles and practices and
standard office procedures.

Knowledge of UF Marketplace and UFGO.

SKILLS:

Proficiency with computers, basic software
applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.

ABILITIES: –
Ability to work independently
* Ability to provide professional customer service
* Ability to communicate effectively (verbally and
in writing)
* Ability to plan, organize, and coordinate work assignments

Special Instructions to Applicants:

In order to
be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end
date.

Position has been reposted; previous applicants still under consideration.

Health Assessment Required:
No

Applications Close: 25 February 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/538290

Our Commitment:
The University of
Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of
Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to
a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit
Accessibility at UF.

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