Foundation Data Specialist

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Position Title:
Foundation Data Specialist

Job Category:
Academic Staff

Employment Type:
Regular

Job Profile:
DW Eng/Developer I

Job Duties:

This position is a highly technical, mid- to senior-level role responsible for the accuracy, integrity, and operational health of the Foundation’s alumni and donor database (Blackbaud Raiser’s Edge & NXT), which serves as the backbone for all fundraising, stewardship, financial reporting, and donor engagement activity. The role operates as part of a two-person Advancement Services team and executes responsibilities with day-to-day independence while coordinating with the Director.

The Data Specialist utilizes established software systems and reporting tools. No computer programming or coding experience is required, as the role does not involve software development or system customization. Position requires significant time sitting and computer use. Occasional travel for meetings or conferences.

The review of applications starts on February 18, 2026. Applications received on or before February 18th are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Key Job Responsibilities:

• Assisting in the design, build, testing, and deployment of database solutions, including data imports, transformations, and reconciliations.
• Performing data profiling, quality assessments, and analysis of donor and alumni data to identify duplicates, gaps, or errors.
• Developing and maintaining queries, reports, and dashboards to support fundraising, stewardship, and financial reporting.
• Supporting the migration and integration of large-scale data initiatives, including the Foundation’s scholarship software migration from Blackbaud Award Management to AwardSpring and the FundMiner fund compliance database, performing data validation and assisting with conversion tasks under direction.
• Documenting data processes and maintaining compliance with institutional data standards, including record naming, lifecycle, and security requirements.
• Consulting with data subject matter experts (e.g., development officers, fund managers) to ensure data accuracy and adherence to defined standards.

Department:

Advancement

Compensation:

$69,000 / year

Required Qualifications:

• Bachelor’s degree or three years of related experience working with database systems
• Proficiency in data analysis and reporting
• Experience performing data hygiene, de-duplication, imports, exports, and data validation
• Experience building queries, reports, or dashboards to support business and fundraising initiatives
• Strong attention to detail and ability to analyze data
• Measurable written and verbal communication skills and the ability to maintain confidentiality related to sensitive donor information
• Strong organizational skills and ability to manage multiple priorities efficiently
• Proficiency in Word, Excel, and internet search techniques

Preferred Qualifications:

• Experience with Blackbaud Raiser’s Edge or a comparable CRM (e.g., Salesforce)
• Experience working with donor, fundraising, and/or financial data
• Experience with workflow automation tools (e.g., Microsoft Power Automate)
• Experience supporting data migrations or large-scale data conversion projects
• Familiarity with predictive analytics and data modeling techniques in philanthropy

How to Apply:

Required application documents

Cover letter (that addresses the required and preferred qualifications)

CV / Resume

Contact Information:

Holly Anderson [email protected]

Special Notes:

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.uwlax.edu/student-life/student-resources/annual-security-report/ or contact the University Police Department at 608.785.9000.

INFORMATION ABOUT YOUR BENEFITS
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:

• Paid vacation for 12-month positions.

• Excellent flexible health insurance with low co-pays and good coverage.

• Paid holidays and paid sick days.
• After 5 years of employment, you become vested in our retirement system which ensures income post-career.

• Benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.