Inventory Management Supervisor

Organization: Physical Plant Admin
Office

Job Location: Oklahoma-Norman-Norman
Campus

Schedule:

Work Schedule: Monday-Friday, 7:30 am-4:00
pm

Work Type: Onsite

Salary Range: Commensurate with experience

Benefits
Provided: Yes

Required Attachments: Resume

Job Description

*

Facilities Management is hiring an Inventory Management Supervisor. This position is responsible for overseeing all aspects of inventory
control and stock accuracy within the warehouse by ensuring optimal inventory levels, timely reconciliation, and adherence to company
policies and procedures.

Duties:

• Supervises day-to-day inventory operations, including receiving,
  storing, cycle counting, and order fulfillment.
• Ensures accurate and timely inventory records using ERP or WMS
  systems.
• Leads, trains, and mentors assigned staff
• Assists with the development and enforcement of inventory control
  procedures and best practices.
• Analyzes minimum and maximum stock levels by reviewing usage history and coordinating with department
  stakeholders.
• Investigates and resolves unit of measure discrepancies in the inventory system.
• Conducts cycle count research
  and reconcile inventory variances to maintain data accuracy.
• Manages supplier relationships including resolution of issues related
  to ordering, invoicing, credits, and account discrepancies.
• Coordinates processes for identifying and handling idle or obsolete
  inventory.
• Oversees planning and execution of the annual physical inventory.
• Assists the Inventory Coordinator in the
  establishment and maintenance of inventory contracts (currently limited in volume).
• Supports inventory item additions and deletions
  in the system, particularly during coordinator absences.
• Leads initiatives to incorporate large volumes of Utilities and Landscape
  materials into the 705 warehouse inventory.
• Partners with departments to locate and process obsolete or excess
  parts.
• Provides operational support to warehouse staff during periods of high customer demand or staffing
  shortages.
• Collaborates with vendors to resolve complex returns, delivery issues, and discrepancies.
• Performs material
  pickups and deliveries for urgent needs ensuring timely support to operations.
• Coordinates asset tagging of newly purchased
  materials across Facilities Management.
• Assists the inventory buyer with resolving complex invoicing and payment
  issues.
• Reviews and updates internal ordering workflows to ensure alignment with updated purchasing policies and
  procedures.
• Performs other dues as assigned.

Job Requirements

*

Required Education and Experience: High School Diploma or equivalent, AND:

• 3 years of
  experience in inventory management, warehouse operations, supply chain, logistics or related field to include 1 year of leadership or
  supervisory experience.

Skills:

• Strong understanding of inventory control
  principles, supply chain logistics, and warehouse operations.
• Familiarity with procurement processes, supplier
  management, and contract coordination.
• Ability to interpret and apply purchasing policies, procedures, and contract
  terms.
• Proficient in data analysis and inventory reconciliation techniques.
• Ability to identify
  process improvements and implement best practices across inventory operations.
• Effective problem-solving and
  critical-thinking skills.
• Strong leadership and team supervision skills with the ability to train, delegate, and manage
  performance.
• Understanding of unit of measure standards, material classification, and stock level
  optimization.
• Knowledge of applicable safety standards, compliance requirements, and asset management
  protocols.

Certifications:

• State issued driver’s license
• Ability
  to obtain forklift certification within 90 days of hire

Working Conditions:

• Work is
  performed in both warehouse and office environments.
• Exposed to varying temperatures, dust, and noise levels typical of a warehouse
  setting.
• Regular use of forklifts, pallet jacks, mobile elevated work platform, and other material handling equipment.
• May
  require standing, walking, bending, or lifting items up to 50 lbs.
• Occasional extended hours, evening, or weekend work may be
  required to meet operational deadlines.
• Use of appropriate Personal Protective Equipment (PPE) such as safety shoes, high-visibility
  vests, gloves, and eye protection as needed.
• May require climbing ladders and stairs.
• May be designated as an essential
  position during emergency closures.
• May be required to remain on campus overnight during weather or other emergencies.

Supervision: 5 full-time staff positions, 2 student positions

Special Instructions: If you are
selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing
policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong
at the University of Oklahoma: The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At
OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and
regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic
information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or
status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing,
financial aid, and educational services.

Hiring contingent upon a Background Check?:
Yes

Special Indications: Hiring contingent upon police records check, Hiring contingent upon driver’s license check

Job Posting: Sep 18, 2025