IPAI Operations Manager

Job Summary

The Administration and Operations Associate provides high-level executive and organizational support to the Director of the Institute for Physical Artificial Intelligence (IPAI), serving as a key partner in advancing the institute’s mission and priorities. Reporting to the Deputy Director, this position manages complex calendars, travel, and commitments for institute leadership; coordinates high-visibility meetings, events, and campus visits; and acts as a central liaison between IPAIleadership and internal and external stakeholders. The Administration and Operations Associate exercises independent judgment to track and advance action items, oversee operational processes, and support special projects and communications in a dynamic, fast-paced environment. This role requires exceptional organizational skills, strong attention to detail, discretion, and the ability to navigate evolving priorities across multiple colleges, units, and external partners.

What We’re Looking For:

• Associate’s degree in Communications, Public Relations, Marketing, Event Management or a related field
• Five or more years of experience in communications, program coordination or event planning
• Excellent written/verbal/interpersonal communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
• Skilled in interpreting policies and procedures to proactively resolve issues
• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions
• Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
• Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently or when to engage others
• Experience working in a fast-paced dynamic environment

What We Want You To Know:

• Purdue will not sponsor employment authorization for this position
• A background check is required for employment in this position
• FLSA: Exempt (Not eligible for overtime)
• Retirement Eligibility: Defined Contribution Waiting Period
• Purdue University is an EO/EA University.