Office Administrator

• Job Identification 41844
• Job Category Admin Support
• Posting Date 10/14/2025, 09:53 AM
• Apply
  Before 10/31/2025, 09:53 AM
• Degree Level High School Graduate
• Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
• Essential Personnel No

Responsibilities

• Provides high-level, confidential and professional
  executive administrative support to the Office of the Senior Vice President of University Community Partnerships and the leadership team to
  plan, prioritize and schedule meetings and appointments, making judgement calls on priorities as necessary. Ensures all information coming
  in and going out of the Senior Vice President’s office is timely, relevant, professional, credible, and information is acted on
  appropriately. Works closely with the UCP leadership team on various projects and priorities. Serves as the Senior Vice President’s delegate
  for various approval processes.
• Serves as a liaison between the Senior Vice President and USF’s internal and external constituents,
  as well as a resource to others, managing the flow of communication.
  Screens incoming correspondence and responds/routes as appropriate.
  Receives and triages calls and briefs leadership and/or responds independently, as appropriate.
  Independently provides relevant and
  timely responses to inquiries received, or referred, to appropriate area for action. Explains USF policies and procedures, answers
  questions, and independently resolves issues whenever feasible. Keeps appointment calendars for designated administrators, schedules
  meetings, conferences, arranges and coordinates administrative and logistical support for travel to meetings and
  conferences.
• Compose and/or prepare correspondence, memoranda, forms, and reports using appropriate software systems. Perform
  statistical calculations on data for reports and
  presentations. Accountable for project/program status updates and reporting. Research
  and compile a variety of information for projects and programs. Develop and carry out various tasks to assist with needs critical to the
  operation of UCP. Demonstrate a broad authority in formulating, recommending, and implementing new initiatives that benefit the outreach,
  impact, and efficiency within UCP.
• Responsible for ensuring the general day-to-day operation of the unit. May supervise staff and/or
  students. Support functions related to event planning, both in terms of small and large events. Works closely with USF administrative and
  financial services to coordinate and/or process financial requirements including, but not limited to, purchasing and travel. Coordinates and
  manages travel preparation and reimbursement for the UCP leadership, and also works with consultants and guests on travel when needed.
  Supports purchasing requirements for the Senior Vice President’s office, utilizing university P-Card.
• Perform other administrative
  duties as required to support the mission and function of the Office of University Community Partnerships.

About
Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest
employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees
excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of
Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical,
dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee
perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving
approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized
by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College
of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American
Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research
funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better
future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American
Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under
Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any
employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans
and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act
(FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request
is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human
Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not
discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains
affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state
laws. This job description does not constitute an employment contract.