Office Assistant 1

Salary Range: $36,232

Salary Determination

Starting salary rates are based on multiples
factors which may include the position’s major responsibilities, the applicant’s background including education, work experience, and key
competencies, the university’s strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local
laws and negotiated labor contracts.

Position Summary

The office assistant 1 position will serve as
receptionist and provide administrative support for the vice provost, assistant vice provost, and curriculum coordinator in the Academic
Affairs/Institutional Effectiveness office. They will also provide back-up administrative support to other offices within the Vice Provost
for Academic Affairs unit. Schedule is Monday through Friday 8:00 a.m. to 4:30 p.m.

Watch to learn more about careers at
SUNY Cortland:
https://www.youtube.com/watch?v=98njPbVKNFY

What
makes SUNY Cortland a great place to work?

* Our positions provide predictable salary progressions, and many offer
permanency.
* Generous benefits include health, dental, and vision insurance, various retirement program options, paid family
leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
* SUNY
Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for
employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community
members, as space allows. Alternate work schedules are available with a supervisor’s approval.
* Professional development opportunities
exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
* Cortland County
and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s
offerings

Major Responsibilities

Communication and front desk
support

• Greet students, staff, faculty, and others who visit the office.
• Respond to phone, email, and
  in-person requests for assistance, information, and appointments.
• Perform mail preparation, delivery, and pick-up twice
  daily.
• Work collaboratively with the administrative assistant II on special projects, and provide back-up and support, as
  needed.
• Provide back-up support to offices within the VPAA unit, as needed. This may include providing administrative support to
  search committees.

Clerical and administrative support

• Create, type, and edit documents,
  including outgoing correspondence and office forms, using MS Word, Excel, Canva, and Adobe Pro.
• Create and maintain a filing system,
  as needed, both paper and electronic, for the assistant vice provost.
• Assist the curriculum coordinator with the catalog review
  process; this includes preparing packets of materials to be sent to department chairs.
• Assist with tracking, scheduling, and
  preparing annual performance programs and evaluations for staff across the division, including outreach to secondary sources and compilation
  of feedback forms.
• Assist with tabulating academic information related to curriculum using Microsoft Word and
  Excel.

Scheduling and calendar management

• Schedule appointments and meetings and maintain
  calendars for office professional staff.
• Reserve rooms using the room reservation system.

Special projects
and event coordination

• Update and maintain the curriculum and Vice Provost webpages and participate in online
  training modules for the CMS webpage system to do so.
• Assist in the preparation and logistics of workshops or other various working
  groups for the Vice Provost for Academic Affairs office.
• Provide support in compiling and formatting data reports for office
  projects such as data retreats and registration compliance tracking.
• Assist in the preparation and set-up for Academic
  Convocation.
• Assist with tabulating academic information related to curriculum using Microsoft Word and Excel.

Functional and Supervisory Relationships

Provides administrative support to the Vice Provost, Assistant Vice
Provost, and Curriculum Coordinator.

Supervised by the Administrative Assistant 2.

Required
Qualifications

1. Permanent Competitive Appointment Options:
To be appointed on a PERMANENT basis to
this title, you must hold or have held the title of Office Assistant 1 or be reachable on the full-time NYS Civil Service list and respond
to canvass letter that will be emailed to people on the eligible list. You may also qualify if you are permanent in the following title:
Office Assistant 1 (Keyboarding).

2. Non-Competitive Appointment Option:

This title
is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY
HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must
meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment),
employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an
examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are
qualified

NON-COMPETITIVE QUALIFICATIONS-There is no minimum education or experience requirements for this
title.

About the University

A top public university of approximately 6,600 students located in the
geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of
13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and
graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided
unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top
campuses in the nation on Money magazine’s “Best Colleges for Your Money List,” fields a powerhouse Division III athletics program
and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other
fields.

EEO Statement

The State University of New York at Cortland is an Affirmative Action/Equal
Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women,
veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the
university.

Posting Number: S25031