Office Manager

JOB SUMMARY
Provide principal support in an office by carrying out office procedures independently.

Handle a
variety of situations and problems without supervision.

Perform in place of the supervisor as needed.

Make administrative
judgments and decisions to keep office functioning smoothly in the absence of supervisor.

ESSENTIAL FUNCTIONS
May
be responsible for semester course scheduling, and track enrollment/personnel matters.

Assist with the implementation of new policies
and procedures.

Resolve or advise resolutions for a variety of administrative situations or problems in the absence of
supervisor.

Make judgments and decisions to keep office functioning smoothly in absence of supervisor.

Compile and formats
information and statistics into coherent specialized reports.

Prepare basic reports, such as budget or numbers reports.

Assist
with the coordination of special projects.

Handle written and verbal confidential information.

Track and monitor budget
transactions for multiple budgets.

Track numbers such as enrollment and or personnel.

Assist in budget planning by generating
reports and monitoring transactions.

Schedule and confirm appointments for supervisor.

Create and maintain
spreadsheets.

May have signature authority in the absence of supervisor.

Perform other duties, tasks and assignments as
required.

QUALIFICATIONS
Education & Experience

• High school diploma or equivalent required
• 3
  years progressive office experience required

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Organizational & communication
  skills

Competencies

• Serving customers
• Delivering high quality work
• Communicating
  effectively
• Using creative problem solving
• Prioritizing effectively
• Using technology effectively
• Being
  resourceful

Working Conditions
General Office. Must be able to perform all job requirements with or without
reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job
equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate
with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY
SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas
Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of
Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live
and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission,
community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The
Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things
happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative,
financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career
tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145
  languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently
  surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather
  is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro
  area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top
  institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s
  cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments
  covering 60+ cuisines.

If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex,
gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been
designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX
Coordinator
Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or [email protected]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides
a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities,
who require special accommodations to interview, should contact (713) 718-8565.