Job ID: 4901
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Position
Vacancy Announcement
Florida A&M University’s College of Science and Technology is pleased to announce
the acceptance of qualified applications for the Office Manager vacancy within the Division of Academic Affairs.
Responsibilities
The Office Manager will
be directly responsible for providing administrative support and assistance to the Dean’s office. This position will assist with the
day-to-day administrative duties such as scheduling meetings and trainings; Arranges calendars and business trips; Oversees the departments
budget, creates invoices, purchase orders; Orders office supplies and track inventory; Coordinates, trains, supervises and evaluates the
workload of support staff; and coordinates special events and activities.
Among other duties requested, this position will also
create confidential employee files, complete mailing and shipping, process public records requests and employment verification’s; Routes and
responds to questions from students, parents, staff and visitors; Provides basic information, such as location of departments and/or
offices, employees, or services provided; Provides excellent customer service by responding in a professional, courtesy, cordial and
respectful manner at all times; and scans, redacts and files documents electronically using the Colleges document management systems.
Office Operations and Procedures – Manages the general administrative and support functions for the Office of Staff Development and
Training to include purchasing, travel, meeting/event planning, marketing, coordinating new positions for hire, timesheets, monthly reports,
payroll activities, etc.; Partners with HR to maintain office policies as necessary; Organizes office operations and procedures; Coordinates
with ITS Department on all office equipment; Participates actively in the planning and execution of company events; and responsible for
developing standards and promoting activities that enhance operational
procedures.
Minimum Qualifications
A
high school diploma or equivalency and five years of related experience; or a combination of post high school education and experience equal
to five years.
Recommended
Competencies
Strong verbal, written and interpersonal communication skills;
Strong Computer
skills, especially Microsoft Office, Scanning, Outlook;
Detail Oriented; Multitasking skills; Critical Thinker; and
Customer
Service Oriented.
Pay Plan
This is an
USPS (University Support Personnel System) position.
Conditions of
Employment
Successful candidate is subject to a pre-employment screening which includes a review of
criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other
educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens
or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work
in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of
employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in
service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S.
Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the
State, this law prohibits the promotion of such person. You may be required to provide
documentation.
How To
Apply
Applicants are required to complete the online application with all applicable information.
Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must
apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records
law.
Reasonable Accommodation
If you require
a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity
Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the
University by calling TDD via FRS (800) 955-8771.
Veterans’
Preference will be given to
eligible Veterans’ and spouses of Veterans’ as required by Florida Statutes.
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