Job ID: 289962
Location: Augusta University
Full/Part Time: Full
Time
Regular/Temporary:
About Us
Augusta University is Georgia’s innovation center for education and health
care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta
and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia’s
cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to
Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and
world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mis
sion.php make Augusta University an institution like no other.
Augusta University’s distinct characteristics in education and
research include real-world experiences and community engagement, as well as a culture of building community, corporate and government
partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of
Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26
institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence,
Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is
responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are
available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as
stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policym
anual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta,
GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical
College of Georgia (MCG) is one of the nation’s largest medical schools by class size, with 304 students per class. The MCG educational
experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state,
and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia
Southern University). MCG’s expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where
students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching
hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate
Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia’s and America’s
children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive
health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with
physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
The Office Specialist will provide
administrative support for multiple projects for the Department of Obstetrics and Gynecology General Section with considerable latitude for
exercising judgement and discretion. This position is responsible for assisting in back up for all OB/GYN Sections; answering phone and
directing calls appropriately; on-call scheduling; and assisting with the preparation for lectures/presentations. This position is also
responsible for the management of funds and office supplies through use of Health eShop. The Office Specialist received direct supervision
from the Business Manager.
Responsibilities
The responsibilities include, but are not limited to:
Administrative Duties
Manage multiple calendars and appointments for faculty members, faculty credentialing,
promotion and tenure and prepare and maintain physician’s letters, etc.
Hospital Reappointment Packets
Make any
necessary changes to the reappointments; obtain the physician signatures; and update all records and maintain copies of all reappointments.
Manage Section Budgets
Ensure that appropriate account is used for expenditures; Be prepared at any time to inform
Chief or other faculty of balance on various accounts; Assist Department and manager with preparation for audit or expenditure review on
sponsored programs, gift accounts and any other section funds and reconcile monthly PeopleSoft reports. Assist department and manager with
preparation of fiscal grant reports or applications. Design and produce invoices for billing per grant or contractual agreements.
Maintain Section Resources
Responsible for procurement and maintenance of supplies and equipment. Arrange for
renovations, repairs, painting, etc. for Section. Coordinate use of office space. Submit requisitions to appropriate units in a timely
manner. Interact with vendors and reps in an appropriate fashion.
Travel
Coordinate travel arrangements for all
travel outside the institution for Section Chief and other faculty and APPs.
Other Duties
Perform all other related
duties/tasks as assigned.
Required Qualifications
Educational Requirements
Associate’s degree from an
accredited college or university.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting
organization with a minimum of three years of progressively responsible office support experience.
Preferred Qualifications
Preferred Experience
Five or more years’ of relevant work experience in a hospital/medical office setting.
Knowledge, Skills, & Abilities
ABILITIES
Ability to maintain confidentiality
Excellent
interpersonal, written and verbal communication skills
Ability to work independently and exercise sound judgement
Proficient
in Microsoft Office and other computer software/databases
Detail-oriented with strong organizational, prioritization and
multi-tasking skills
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 3
Salary Minimum: $16.54/hour –
$19.86/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally
minimum-midpoint) of the position)
Recruitment Period: 9/12/25 – Until Filled
Augusta University offers a variety of
benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could
include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned
vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more
than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for
Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are
required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed
academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign
institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the
confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising
sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients,
students, faculty, and employees. “Augusta University is a patient-and family-centered care institution, where employees partner every day
with patients and families for success.”
Augusta University is a tobacco-free environment, and the use of any tobacco products on
any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta
University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with
disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University
Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at
706-721-9365
jeid-f029ff1a5b03694b9f304b0dbd48ff9f
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