Office Supervisor II

Job ID: 105364

Salary Information

We offer competitive pay with a beginning salary of $28,269 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:

• Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
• A variety of paid health, dental, and life insurance coverages
• Wellness incentives and free gym membership at the Raider Fitness Center
• FRS retirement and other options
• Professional Development and Paid Tuition
• Free on campus parking, Lynx bus service

Responsibilities

DESCRIPTION
Performs a broad range of advanced and complex secretarial duties for a director, manager, or person with similar responsibilities. Exercises considerable judgment and discretion.

ESSENTIAL FUNCTIONS
1. Provides advanced functional and operational support to an educational or administrative department.
2. Responsible for large budgets, purchasing, payroll, and attendance and leave record keeping for an office or department.
3. Assists Supervisor with confidential matters.
4. Composes, types, and edits broad range of routine and non-routine correspondence, documents, and reports.
5. Takes independent action to locate information and to resolve issues/problems related to department/area activities.
6. Responsible for the work and information flow of the office, monitoring people and processes to ensure efficiency.
7. Use of Microsoft Office Suite to compose a broad range of correspondence, documents and reports.
8. Interviews and recommends hire of secretarial/clerical support staff when needed.
9. Maintains office records in compliance with college requirements.
10. Provides back-up clerical support for department.
11. Performs other site and position specific responsibilities as assigned.

REQUIRED QUALIFICATIONS:
1. Graduation from an accredited high school or possession of an acceptable equivalency diploma.

DESIRED QUALIFICATIONS:
1. Associate degree in Office Systems Technology or similar curriculum desired.

KNOWLEDGE, SKILLS, AND ABILITIES
1. Skilled use of personal computer.
2. Involves problem solving skills which involve decision making.
3. Knowledge of detailed processes in advanced software such as PeopleSoft.
4. Good oral and written communication skills.
5. Commitment to working in a multicultural environment.

ENVIRONMENTAL CONDITIONS
1. Works in an office environment

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.