Online Credit Program Administrative Coordinator

Location: Boulder, Colorado

City:
Boulder

State: Colorado

Employment Type: University Staff

Schedule: Full-Time

Posting Close Date: 02-Mar-2026

Date Posted:
20-Feb-2026

Job Summary

The Division of Continuing Education at the University of
Colorado, Boulder encourages applications for an Online Credit Program Administrative Coordinator! This position provides
essential administrative, scheduling, payroll, and communications support for the Continuing Education Online Credit (CEOC) program. The
role focuses on accurate execution of established processes, timely coordination with campus partners, and clear communication with faculty,
students, and campus partners to support the smooth operation of more than 200 online courses per semester.

CU is an Equal
Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are
committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all
backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are
The Division
of Continuing Education has been serving the CU Boulder campus, its students and community learners for well over a century. Our founding
mission-to extend the academic resources of the university to populations outside the institution’s walls-remains the core of our work
today. We are perpetually revisiting how we deliver on our mission as our communities, areas of study and academic technologies continuously
grow and diversify.

What Your Key Responsibilities Will Be
Course Scheduling and Academic
Coordination:

• Build and maintain a term-based course schedule for over 200 CEOC online classes each
  semester.
• Connect with academic department partners on main campus to receive, confirm, and track course appointment information,
  including: class details, instructor assignments, session information, course history/prior offerings, and other information required for
  CEOC operations and reporting.
• Prepare and submit complete and accurate course information to CE Records in accordance with
  established goals.
• Communicate course changes, updates, and cancellations to campus partners and affected faculty, with particular
  attention to time-sensitive correspondence.
• Maintain accurate records related to course scheduling, appointments, and historical
  offerings.
• Submit service requests for all faculty teaching new courses for CE to the Learning Design Group.
• Update Course
  Descriptions and Class Notes in collaboration with CE Records, faculty and departments to ensure course details are up to date and
  accurate.
• Maintain a current calendar of important dates related to courses, enrollment windows, term-based events and regular
  program updates.

Payroll and Financial Administrative Support:

• Maintain accurate and up-to-date source
  information for all CEOC courses to support payroll processing for more than 200 lecturers and Graduate Part-Time Instructors (GPTI) each
  term.
• Generate offer letters for lecturers, graders, peer mentors, and related instructional roles each semester, ensuring accuracy
  of appointment details.
• Send, track, and archive offer letters using the university’s electronic signature platform
  (DocuSign).
• Communicate GPTI and other graduate student appointment information to the CE Finance Manager and Payroll Liaison each
  term.
• Initiate Additional Job Request (AJR) forms and other required documentation for faculty appointments as
  needed.
• Provide administrative support for the quarterly payroll and grade submission review process for CEOC Flexible Online
  faculty.

Communication and Faculty Support:

• Compose, schedule, and manage regular mass email communications
  to students related to semester start announcements and academic support initiatives.
• Maintain current email distribution lists and
  contact records for CEOC faculty, academic department partners, and campus liaisons.
• Send periodic mass communications or requests
  for information to CEOC faculty, including: course start reminders, grade roster availability notifications, administrative drop updates,
  and faculty meeting announcements.
• Confirm GPTI status each semester prior to submission of appointment information to CE
  payroll.
• Collect course syllabi from faculty for all new or revised courses and maintain organized program resource
  files.
• Maintain an up-to-date repository of curriculum vitae or resumes for all CEOC faculty.
• Manage the CEOC program email
  inbox by responding to routine inquiries, routing messages to appropriate colleagues or partners, and advancing issues to the Assistant
  Director or Director as needed.

Information Management and Report Generation:

• Use CU Data Portal and other
  approved systems to create, update, and distribute standard operational reports, including: weekly enrollment reports, student
  enrollment/contact lists, and program enrollment omnibus reports.
• Maintain Excel-based tracking documents and reports to support
  scheduling, payroll, and communications processes.
• Serve as a central point of contact for administrative information related to
  CEOC courses, processes, and timelines.
• Provide administrative support for student-facing and faculty-facing initiatives as
  directed.
• Assist with data collection, recordkeeping, and documentation required for internal reviews, audits, and compliance
  processes.
• Develop and maintain procedural documents and program manual.

Other duties:

• Serve on
  Continuing Education or main campus committees.
• Assist with special events and complete special projects as assigned by the
  Director.
• Participate in Division of Continuing Education staff and management meetings and Division workgroups to develop and
  employ collaborative processes for Division operation.
• Undertake other duties, responsibilities, and special projects as
  assigned.

What You Should Know

• The work schedule for this position is Monday-Friday, 8:00 AM – 5:00
  PM.
• This position offers a hybrid work modality with the expectation of at least 2 days in office.

What We Can
Offer
The annual salary range for this full-time position is $62,400 – $68,000.Relocation assistance may be available per
divisional guidelines.

Benefits
At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our
comprehensive benefits package includes
medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor
recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be inspired. Be
Boulder.

What We Require

• Bachelor’s Degree from an accredited four-year institution or equivalent
  combination of education and experience may substitute.
• 1 year of professional experience related to the position, such as program
  coordination, student advising, or administrative support.

What You Will Need

• Demonstrated ability with
  Excel, Word and other Microsoft Office tools as well as virtual platforms (Zoom, Teams, etc.)
• Problem solving skills and ability to
  develop innovative approaches to solving problems.
• Ability to use excellent judgment and conscientious insight when troubleshooting
  course or student issues.
• Excellent communication, time management and organizational skills.
• Interest in learning and a
  talent for clearly explaining concepts to instructors and students.
• Ability to learn new technologies and software
  efficiently.
• Comfortable working independently as well as on a team.
• Dedication to student service and
  outreach.
• Experience working with underrepresented ethnic minority students in a higher education environment.
• Sensitivity
  to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and students from
  around the world.

What We Would Like You to Have

• Demonstrated experience applying Artificial
  Intelligence in the workplace (ChatGPT, Copilot, etc.).
• 3-years of professional experience related to the position, such as program
  coordination, student advising, or administrative support.
• Experience in higher education and student information
  systems
• Print and web page graphic design skills, as well as experience designing and developing public-facing
  content.
• Demonstrated understanding of digital media and its application to learning.
• Data mining skills and experience
  troubleshooting technical issues.
• Experience with fiscal responsibilities including payroll processes.
• Two years experience
  generating and organizing reports using Excel or a similar spreadsheet software.

Special Instructions
To
apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your
   background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request
references at a later time.Please apply by March 2nd, 2026 for consideration.Note: Application materials will not be
accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may
redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be
penalized for redacting or removing this information.