Operations Coordinator

McNeese State University is seeking applicants to fill the vacancy for the position of Operations Coordinator in the Department of
William J. Doré, Sr. School of Graduate Studies. This is a full-time, 12–month, unclassified, position. The appointment is available
immediately.

Position Number: U99129

SALARY: $30,000

POSITION DUTIES/RESPONSIBILITIES:

The
Operations Coordinator supports the Executive Director of the Doré School of Graduate Studies and the Director of the Office of Research and
Sponsored Programs. The coordinator plays a pivotal role in the successful operation of the office by providing advanced administrative,
organizational, and operational support. Manage the office calendar, ensuring the efficient scheduling of meetings, appointments, and
departmental activities: 

· Works with all University units to ensure compliance with all
Graduate School policies and procedures.

· Update and review all relevant Graduate School
policies to ensure clarity and compliance.

· Have an advanced knowledge of the formatting
requirements of theses and be able to review theses from all departments for correct format.

·
Manage theses through the ProQuest software.

·
Communicate with students and faculty regarding thesis edits.

· Host workshops
for students and faculty about the thesis process.

· Assist the Executive Director of the
Graduate School with the administrative duties of the Graduate School.

· Assist the Executive
Director of the Graduate School with administrative duties related to relevant committees.

o Graduate Council, HSIRB, IACUC

· Knowledgeable of the HSIRB
and grant software Mentor.

· Coordinate the McNeese Alumni Association Undergraduate Research
Symposium/Research Week.

· Create/implement workshops as needed to disseminate knowledge to
the campus community.

· Coordinate/assist in recruitment efforts regarding Graduate School.

o Graduate School Forum, Grad Fest, virtual recruiting

· Manage all graduate faculty applications.

· Be
aware of all Graduate School deadlines and ensure all University units abide by deadlines.

·
Assist the Director of Grants Development and Compliance with the administrative duties of the Office of Research and
Sponsored Programs.

· Process travel reimbursements and related expense reports in a timely
manner and ensure compliance with university travel policies.

· Manage office inventory,
including tracking assets, maintaining records, and coordinating surplus or replacement needs.

·
Manage reservations for events, ensuring efficient use of facilities and adherence to university policies.

· Facilitate student travel to the UL Academic Summit.

·
Communicate with program coordinators, department heads, and deans as needed.

·
Knowledgeable of Banner systems including Argos.

DEADLINE: Review of applications will begin immediately and
will continue until the position is filled.

REQUIRED/PREFERRED QUALIFICATIONS:

Required:

· Bachelor’s Degree

Preferred:

· Master’s
degree

· Excellent written, verbal, and interpersonal communication skills

· Exceptional organizational, problem-solving, and multitasking abilities, attention to detail, and
professionalism

APPLICATION PROCESS AND MATERIALS: For the application process, applicants must complete
an electronic application and upload required documents listed below to ensure full consideration:

• Letter of Application
• Resume
• Three References (Include: name, phone number, and email address)
• Unofficial Transcripts
  for all degrees earned

*Only completed application packets including all items listed above will be reviewed.

All job
offers are contingent upon the successful result of a criminal background check and receipt of official transcripts if applicable.

To apply for this vacancy, click on the “APPLY” button at the top of advertisement to complete the
electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the
status of their application to determine where they are in the recruitment process. Further status message information is located under the
Information section of the Current Job Opportunities page. *Required application materials will not be accepted after the deadline, if
applicable. Applications may be rejected if incomplete.

QUESTIONS REGARDING THIS POSITION MAY
BE DIRECTED TO THE CHAIR:

Eddie Lyons at [email protected]

Kim Dronett, HR Analyst/Recruitment: [email protected] or (337) 475-5413