Part-Time Administrative Services Assistant, Senior

Northern Arizona University

Special
Information

• This position is a hybrid position which allows the incumbent to complete their work at both an NAU
  site, campus, or facility and at a non-centralized site with or without accommodation.

About the
Department/College

Disability Resources (DR) leads collaborations with students, faculty, staff, and the campus community to
cultivate a universally designed environment, and facilitates the removal of existing barriers for the full inclusion of people with
disabilities.

We ensure access through design, services and accommodations at no cost to all Northern Arizona University students and
employees with disabilities.

About the Position
NAU’s Department of Disability Resources is seeking a part-time
Administrative Services Assistant, Senior to join their dynamic team. This role provides a wide range of office and administrative support
functions for the department, requiring a solid understanding of its operations. The Administrative Services Assistant will apply
specialized functional knowledge to analyze and address administrative matters within established guidelines, ensuring the department’s
needs are met and that University policies and procedures are consistently followed. Responsibilities Include

40% –
Operational & Administrative Coordination

• Coordinates and performs a range of operational support activities for the unit
  including:
  • Submitting and executing purchase order requests.
  • Reconciling service invoices.
  • Submitting invoices
    for payment.
  • Managing student assistive technology subscriptions.
  • Monitoring and ordering supplies.
  • Managing the
    scheduling of American Sign Language interpreters and Computer Assisted Real Time Translation providers.
  
  

30% –
Departmental Administrative Support

• Provides administrative support for the department such as responding to generic inbox inquiries
  or triaging and distributing those emails to the appropriate department staff and resolving and/or referring a range of administrative
  problems and inquiries.

25% – Records & Data Management

• Maintains, and updates files, databases, records, and/or other
  documents.

5% – Other

• Other administrative duties as assigned.

Minimum Qualifications

• Requires a
  high school degree.
• 1 years of relevant experience required.

*A combination of related education, experience, and
training may be used as an equivalent to the above Minimum Qualifications.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of standard office policies and procedures.
• Knowledge of supplies, equipment, and/or services
  ordering and inventory control.

Skills

• Develops and maintains good working relationships.
• Proficient in English
  composition, grammar, spelling and punctuation, and basic math.
• Records maintenance.
• Microsoft Office Suite (Word, Excel,
  PowerPoint).
• Operates a variety of office machines including personal computers, telephones and copiers.

Abilities

• Solves problems.
• Organizational capabilities
• Communicates effectively.
• Provides excellent customer
  service.
• Gathers data, compiles information, and prepares reports.
• Balances competing priorities.

Compensation

Hourly rate is $23.21. Hourly rate commensurate with candidate’s qualifications and related
experience.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a
criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may
also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in
the federal E-Verify program that assists employers with verifying new employees’ right to work in the United States.

This position
has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires
satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some
cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor
Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of
Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery
reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to
keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this
campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and
statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records
Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration
Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this
position.

Submit your Application

To apply for this position, please click on the “Apply” button on this page. You
must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable
accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, [email protected], or PO Box 5633, Flagstaff AZ
86011.

To apply, please visit: https://careers.nau.edu/jobs/part-time-administrative-services-assistant-senior-flagstaff-arizona-united-
states

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