Part-Time Executive Assistant

October 20, 2025

Full Time
Part Time
Bloomington, IN
Posted 5 months ago

Job ID: 317341

Department

ENROLLMENT MANAGEMENT (BL-OES-IUBLA)

Department
Information

The Office of Enrollment Management (OEM) at Indiana University Bloomington is dedicated to attracting, enrolling,
and supporting a community of talented students from Indiana, across the nation, and around the world. OEM integrates strategic planning,
data-informed decision-making, and collaborative partnerships across campus to create a seamless student experience, from first contact
through graduation. Through its units Admissions, Scholarships, the Registrar, Student Financial Assistance, Student Central, Orientation
and Enrollment Programs, Retention, Planning and Research, Enrollment Marketing and Communications, Administration and Fiscal Affairs, and
Development OEM advances the university’s mission by fostering access, belonging, and student success while upholding IU Bloomington’s
tradition of academic excellence and public service.

Administration and Fiscal Affairs serve as the operational backbone of the
Office of Enrollment Management (OEM), supporting fiscal planning, human resources, and facilities management. This cross-functional team
ensures that resource allocation and internal controls align with federal, state, university, and IU Foundation policies, enabling OEM to
deliver on its mission of access, belonging, and student success.

Job Summary

Maintains high standards of tact,
diplomacy, confidentiality, and discretion in a highly sensitive data environment.
Maintains calendars, organizes travel logistics,
answers the phone, and manages the preparation and dissemination of reports.
Writes, edits and creates correspondence, reports and
PowerPoint presentations.
Organizes and oversees staff events, trainings and orientation.
Exercises judgement and
discretion in referring inquires, resolving problems and researching requests for information.
Serves as a liaison with all levels
of the University (students, staff, alumni, faculty, donors, and guests.).
Ensures that all operations and activities are managed in
accordance with established university policies.
Interprets complex information, investigates and researches options and solutions,
and makes evaluative determinations and recommendations.
Promotes an atmosphere of cooperation and collegiality.
Manages
special projects with limited direction.
Manages the department’s Foundation account (under the director of the fiscal office) and
Foundation databases.
Maintains budget records by gathering and compiling financial data; assists with building models from
historical and current information; preforms preliminary breakdown analysis, and examination of statistical and/or historical
data.

Qualifications

Combinations of related education and experience may be considered. Education beyond the
minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

4 years of relevant experience

SKILLS

Required

Excellent organizational skills
Demonstrates ability to maintain confidential
information
Strong verbal communication and listening skills
Excellent collaboration and team building
skills
Demonstrates excellent judgment and decision making skills
Effective conflict management skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and
other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office
environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This is an in-person position

Advertised Salary

$20.00
per hour

Work Hours

Maximum of 20 hours per week.

Benefits Overview

For full-time staff
employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and
supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and
IU-sponsored volunteer events
Employee assistance program (EAP)