Payroll Services Admin

San Marcos, TX

Texas State University

Payroll Services Admin
Posting Number: 2026311
Location: San Marcos
Department: Office of Payroll & Tax Compliance
Recruitment Type: University-Wide Recruiting, Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,834
Job Category: Non-Exempt

Required Qualifications:

Knowledge of:

• Basic accounting procedures
• State and federal guidelines pertaining to payroll

Skill in:

• Interacting courteously with fellow employees, student workers, and employees of other departments,
• Microsoft Word, Excel, and Outlook, as well as advanced tools like Microsoft Teams and SharePoint.

Ability to:

• Understand complex written instructions
• Compare and verify numbers
• Perform basic math.

Preferred Qualifications:

• Prior experience supporting payroll operations, strong attention to detail, proficiency with payroll systems and Excel, and a working knowledge of wage and tax compliance requirements.

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

Customer Service Support:

• Serves as the first point of contact for the department by welcoming visitors, answering incoming calls, and responding to payroll inquiries.
• Assists employees by researching and resolving payroll and tax-related questions.
• Manages incoming and outgoing mail, ensuring timely distribution and delivery.
• Facilitates employee access to the Customer Service area in JCK 516, where a computer and printer are available for use with the SAP Portal, DailyPay, and Sprintax platforms.
• Assist employees with the SAP Portal (pay statements and direct deposit), DailyPay (EWA program) and/or Sprintax (tax determination system).

Operational Support:

• Functions as the departments Time Administrator, overseeing timekeeping processes and ensuring accuracy.
• Reviews and monitors departmental budget reports to support financial oversight.
• Manages vendor invoices and service contracts for timely processing and compliance.
• Oversees procurement of office supplies and maintains inventory.
• Maintains the departments filing system and ensures compliance with the universitys records retention schedule.
• Tracks project deadlines, monitors progress, and supports departmental initiatives.
• Ensures proper functioning of office equipment and coordinates maintenance as needed.

Backup Support:

• Will serve as a backup for payroll processing, ensuring continuity of operations during absences or peak periods
• Responsible for properly maintaining and processing payroll records and reports for accounting of salary/wages due, deductions accruals and other payroll functions.

Additional Information to Applicants:

Job Open Date: 02/10/2026
Job Close Date:
Open Until Filled: Yes
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/55975

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55975 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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