PCEF Collaborating for Climate Action Program Specialist

Join our Team at Portland Community College

Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. PCC, which is roughly the size of Rhode Island, has four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area. Wherever you’re coming from and wherever you’re going in life, Portland Community College has the classes and programs to get you there. Our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.

Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon Community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward.

Portland Community College will ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at [email protected].

Hybrid – four days in office.

This position is contingent upon the renewal or acquisition of additional funding. Layoff is determined by seniority.

Classified – 20

What You’ll Do and Who We Are Looking For

Community Workforce Development is currently hiring for a new grant-funded position located at PCC’s Opportunity Center at 42nd Avenue. Funding for this position is through a grant currently funded through December 2029. This position will provide ongoing services at multiple locations such as the PCC Rock Creek Campus and Sylvania Campus in Southwest Portland, and the Swan Island Trade Center in North Portland, so travel is required weekly.

This new position, as part of the Portland Clean Energy Fund’s (PCEF) Collaborating for Climate Action grant project, will provide general operational and administrative support for the overall project as well as the Aerospace & Transportation Technologies (ATT) Program and the Building & Environmental Technologies & Trade (BETT) Program.

Responsibilities include supporting operational aspects of the project such as purchasing, data collection, and administering project scholarships in partnership with the PCC Foundation and the programs. This role will also support the administrative aspects of developing and launching new academic and non-credit courses.

See full position description here.

Candidate Profile:

• Coordinate the scholarship awarding process which includes communicating with students, faculty, advisors, and the PCC Foundation to successfully award scholarships. This also entails maintaining data trackers and navigating internal PCC data systems such as GradPlan, banner, etc.
• Support with procurement and fiscal tracking for project overall which includes working with the Budget Manager, the PCEF Project Manager, program managers, Deans, and other PCC procurement staff
• Process requests for purchases, tuition payments, exemption, and vendor payments; computes or verifies data, fees or payments, enters data and forward or file paperwork.
• Communicate with various internal PCC stakeholders such as department Instructional Administrative Assistants, The Opportunity Centers, and Future Connect for successful student recruitment and enrollment
• Assist in resolving problems and ensuring good customer service.
• Perform research, data gathering activities, assists in data analysis, and help prepare reports or summaries of information.
• Attend and participate in meetings and committees and take minutes or notes and perform follow-up activities.
• Assist with administrative processes such as job requisitions and student registration
• Support with building courses, both credit and non-credit
• Performs other related duties as assigned.

Success Criteria:

• Experience with or ability to use Banner, GradPlan, Workday, Chrome River, and other College database systems
• Demonstrated experience developing and maintaining spreadsheets, for the purpose of tracking a project’s budget, revenue, and expenditures
• Experience with or ability to process student tuition and process payments to payments for a variety of services and supplies
• Experience creating protocols, tools and systems for effective management of data
• Demonstrated ability to establish and maintain cooperative working relationship with faculty, staff, students, community members, and co-workers
• Demonstrated organizational and time management skills with proactive and detail-oriented working style.

Minimum Qualifications:

Associate’s degree or equivalent units and two years of progressively responsible experience related to administrative work, project management, and grant support work. Experience may substitute for the education requirement on a year-for-year basis.

When Applying:

Please submit a resume and cover letter briefly describing your qualifications and your interest in this role.

Why You’ll Love Working Here

The PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you’ll enjoy:

• A collaborative and inspiring campus community
• Opportunities for learning and professional development

Position Grade
Classified 20 (A)

Employment Type
Full time

Total Rewards Package / What We Offer

There is never a dull moment at PCC. We offer more than just a competitive salary. When you join our team at PCC you’ll also enjoy:
* Comprehensive benefit package
* Oregon PERS contribution
* Tax deferred annuity program and a deferred compensation program
* Tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions
* Free access to the sport centers / campus gymnasiums, performing arts, and cultural events
* Conference and Event Rental Space – Employees receive 50% off when on-campus for personal events
* Paid Leave (Pro-rated by FTE for Part-Time Employees) reference Classified Agreement

o Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)

o 1 day of sick leave per month

o 12 paid holidays

o PCC Winter Break (when College is Closed)

o 24 hours of personal leave per year

More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email [email protected] if you have any questions.

How We Determine Initial Salary Placement

The first two steps of the range are $58,180.00 to $59,923.00. Higher salary placement may be available based on qualifications, experience and internal equity.

Oregon Veterans’ Preference in Public Employment

Portland Community College complies with the Oregon Veterans’ Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans’ Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

• Veterans: DD214
• Disabled Veterans: DD214 and Letter from the Department of VA

Notice of the Availability of the Annual Security Report

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.

PCC Employment Offers are Contingent Upon the Successful Completion of a Criminal Background Check

Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.

Contact PCC at [email protected] if you have questions