Procurement Specialist, Senior

Division of Finance and
Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State
University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with
quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human
resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to
our campus.

The Division of Finance and Administration is currently seeking to hire an experienced Procurement Specialist,
Senior. The Senior Procurement Specialist is a high-level position responsible for overseeing the daily review and approval of
procurements related to construction, renovation and Facilities related projects.

WHAT MAKES GSU A GREAT
PLACE?

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement,
  etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity
  and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The position involves
processing requisitions and purchase orders through the Jaggaer platform and PeopleSoft. As a senior role, this position will support
end-users with procurement concerns, help streamline procurement processes and may act on behalf of the Director of Purchasing in their
absence.

Key responsibilities include preparing and processing general and complex Requests for Qualified Contractors (RFQCs),
Requests for Proposals (RFPs) and Requests for Quotes (RFQs). High profile construction and renovation projects will require attending
regular scheduled meetings with the executive leadership, Facilities-Design & Construction, as well as, construction vendors. This role will
also handle general procurement duties during periods when construction project work is not active.

DUTIES AND RESPONSIBILITIES
INCLUDE:

• Coordinate with departments to develop and prepare bid documents for the issuance of bids, requests for proposals,
  requests for information, requests for quotes, sole source, and sole brand.
• Prepares, issues, evaluates, and awards complex, formal,
  and technical Request for Proposals to obtain services and/or equipment.
• Perform site visits and pre-bid meetings for bid
  solicitations.
• Coordinates evaluation committee efforts and recommends award of contracts based on the evaluation committee’s
  efforts.
• Coordinate any negotiations which may be required to ensure the most advantageous contract for the
  University.
• Administer contracts, renewals, extensions, and assessments on an annual basis.
• Works in concert with requesting
  department to confirm closing and/or canceling of purchase orders.
• Works in concert with Accounts Payable unit to review and analyze
  receipts and payments for goods and services purchased.
• Processes requisitions to purchase orders.
• Monitors and expedites
  the delivery of purchased goods and services.
• Review and change, as necessary, the purchase order type, category, and account code
  to determine the accurate spend for the University.
• Ensures orders are processed against the appropriate chart of
  accounts.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Approve Panthermart non-catalog
  orders for a variety of goods and services.
• Monitors and maintains information on vendors and their associated
  performance.
• Establishes and manages professional relationships with vendors and internal stakeholders.
• Attend events,
  fairs, and exhibitions to keep abreast of the market’s trends.
• File all procurement-related documents.
• Serve as the subject
  matter expert for Panthermart (Jaggaer) and provide advice, training, and departmental assistance in the processes associated with
  Panthermart.
• Performs other related duties as assigned.

Disclaimer: This job requisition provides a
high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or
responsibilities within the context of this job requisition may change at the discretion the employee’s direct
supervisor.

Qualifications:
Minimum Requirements:

• Bachelor’s degree and three
  years of related experience, or a combination of education and related experience.

Preferred
Requirements:

• Construction Industry experience.
• Knowledge of People soft Financials and Jaggaer required.
• GCPA
  and GCPM Certifications offered by DOAS State Purchasing.
• Efficient in the use of Microsoft Excel, Word, and PowerPoint
  applications.
• Ability to communicate effectively both verbally and in writing.
• Effective time management and organizational
  skills.

College/Business Unit: Comptroller/Financial Services

Department: Purchasing

Location: Atlanta Campus

Shift: 8:30AM – 5:15PM

Salary: Salary commensurate with experience.

Pay Grade: 15

FLSA
Status: Exempt

Job Type: Full Time (Benefits Eligible)

Special
Instructions:
To be fully considered for this position, all candidates at the time of submission must provide the
following documents:

• A complete and accurate GSU application
• Resume

#LI-DB1

Georgia State
University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university,
IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on
engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire
lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through
respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching,
research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective
talents USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education
and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These
values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and
upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2
and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of
Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis
of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national
origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to
faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia
State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where
such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are
required by Federal, State, or local government contract. Background Check: Successful candidate must be able to pass a
comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor
Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its
students’ and employees’ safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security
Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State
University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity,
gender, veteran status, or on the basis of disability or any other federal, state or local protected class.