Location: On Campus
Job Type:
Civil Service
Job Number: 202500538
Department: Financial Aid
Office-SIUC
Closing Date: 10/14/2025 11:59 PM Central
FLSA:
Exempt
FTE: 1.00
Description
Note: There are 2 positions
available.
Salary is competitive and commensurate with qualifications and experience, while also considering internal
equity.
Assist the Academic Scholarship Program Associate Director with planning and developing scholarship activities to recruit new
undergraduate students to SIUC, to promote the University and to inform various populations about scholarship opportunities (parents, high
school and college counselors, and university officials). This position assists with contacting prospective scholarship students and
awarding scholarships. The University Scholarship Program awards more than 2,000 new student scholarships each year and renews more than
1,500 scholarships. These scholarships include: Dean’s, Saluki Gold, Saluki Silver, Saluki Maroon, University Excellence, Chancellor’s,
Transfer Silver, Transfer Maroon, Dean’s Transfer, Provost’s, Transfer Achievement and PTK scholarships. In addition to the University
Scholarship Program, 85 foundation scholarships are independently advertised and awarded based upon donor stipulations.
Examples of Duties
A. SIUC Academic Scholarship Program
The Chancellor’s Scholarship
and University Excellence upgrades, as well as the Provost’s and Transfer Achievement Scholarships require an on campus interview before
selection. This position helps coordinate the application solicitation, finalists selection and notification for interview, selection and
training of the 45 judges (30 faculty/staff members, and 15 current scholars), site and dining reservations, hotel blocks,
college/department involvement and resource fair, and student volunteer schedule for each separate event.
B. University
Scholarships
This position assists with posting of University related scholarships that include all Collegiate tuition waivers,
International Student scholarships, Marching Salukis scholarships, Minority Engineering scholarships, and Spirit Group
scholarships.
This position is also responsible for community outreach and marketing of financial aid and scholarships. News releases
are prepared and distributed to newspapers announcing the scholarship recipients each year. Scholarship presentations are done at SIUC Open
Houses, high school award nights, community colleges, SIUC athletics, etc. Scholarship brochures, web site administration, and social media
are also used in promotion of SIUC scholarships and outside scholarships.
C. Academic Works
This position is responsible for the
overall management of the Academic Works system, our online scholarship application manager and database. This database holds all the
University’s academic, college, and departmental scholarships, as well as external scholarships posted for our students. This position
assists with utilization of Academic Works on the SIU campus and serves as the liaison among the SIU Foundation and the departments,
overseeing that the verification needs are met on both sides. All system users are trained by this position to gain access to the database,
including the SIU Foundation staff. Extended training is also conducted by this position as the system features change and expand each
year.
D. External Relations
Due to the different types of scholarships that are awarded, posted, and monitored in this office,
this position must have a strong knowledge about SIUC’s academic and financial programs, policies, procedures, services, and facilities.
This position has BANNER update access to financial aid and inquiry access to student and accounts receivable screens. This position must be
able to respond to inquiries from prospective students, parents, school counselors, continuing SIUC students and other university officials
while providing complete, accurate and current information abouts SIUC’s programs, policies, procedures, and services.
Qualifications
1. Bachelor’s degree in any field.
2. A total of two (2) years (24
months) of professional experience working at a higher education institution or work experience in a position that works with and/or
provides service to higher education institutions; one of those two years of experience must be in student personnel management, higher
education management, public relations, business, or closely related.*
(Note: Master’s Degree in an area consistent with the duties
of the position may be substituted for one (1) year of work experience.)
Supplemental
Information
Illinois Residency Requirement: Pursuant to the State Universities Civil Service
System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this
position.
Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your
application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience,
including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this
position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts
to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the
successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10)
working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of
eligibility includes, at a minimum, a copy of the veteran’s DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or
Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials
will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those
who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your
application. Emails will be generated from [email protected].
7. For more information on Civil
Service classifications, please visit the SUCSS web site at sucss.illinois.gov
About Civil Service Examination/Testing: The
Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No
participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the
minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a
score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This
score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores
will be referred to the department for interview.
Sponsorship for Work Authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us
-citizens.php
Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7
billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master’s degrees, and 40 doctoral degrees. Our main
campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The
university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale
includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than
similar areas elsewhere, and many employees commute from nearby counties.
The Southern Illinois region is distinct from the rest of
the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and
several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized
food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the
cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake
and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as
well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee
benefits and find resources about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.
SIU Carbondale is an Equal Opportunity Employer, including but not limited to disability
and/or veteran status.
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