Salary: $41,724.00 – $55,584.00 Annually
Location: Aberdeen, WA
Job Type: Full-Time
Job Number: 00816
Department: Stafford Creek Correctional Center
Closing Date: 3/1/2026 11:59 PM Pacific
Description
Grays Harbor College is now accepting applications for a Program Coordinator. This position will provide clerical support for the GHC faculty members and instructional programs at Stafford Creek Corrections Center (SCCC). This is done under the general direction of the Program Manager. The Program Coordinator will perform work using knowledge and experience specific to the program at Stafford Creek. They will exercise independent judgment in interpreting and applying rules and regulations, independently advise students, staff, program participants and/or the public regarding program content, policies, procedures and activities and select/recommend alternate courses of action when necessary.
Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 11.33 hours of vacation leave per month to start, 8 hours of sick leave per month, and 4 personal leave days a year. Washington state also observes 11 paid holidays per year.
Classified positions at Grays Harbor College have been designated as bargaining unit positions represented by the Washington Public Employees Association, Local 365. The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website. https://www.ghc.edu/hr/labor-relations
Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.
Essential Duties and Responsibilities
Student Enrollment & Registration
- Utilizing DOC Referral List and plan student placement as per DOC Policy
- Prepare enrollment paperwork for new and ongoing Transitions students
- Develop and Maintain Instructional Files
- Conduct Registration appointments with Incarcerated Students (I/S), using DOC systems (Callout/OMNI)
- Timely/accurate data entry of student information into GED Manager, ctcLink and other various college/doc programs
- Maintain testing credentials for program (CASAS Cadre, GED, Accuplacer). Including scheduling, proctoring I/S exams.
- Create testing schedules for GED, CASAS, Accuplacer
- Scheduling Student Programming Appointments for the purpose of assisting I/S with educational goals, transcript reviews, requesting referrals for Programs, Student Advisor and CE Navigator.
- Extensive involvement with students, staff, SBCTC and DOC to carry out program activities, coordinate, schedule and monitor Stafford Creek GHC activities to determine consistency with the program goals.
- Perform complex scheduling including independently prioritizing needs of program clients.
Office Support for Department
- Track student movement within the program and facility, utilizing multiple programs and excel spreadsheets
- Obtain and track student transcripts for both Transitions and
- Track student registrations quarterly
- Coordinate communication email (Kiosk) between instructional staff and incarcerated students and responding to general kiosks messages
- Maintain correspondence with other DOC Facilities
- Attend various college/DOC meetings and report back to the department
- Assist Instructional Staff with updating and maintaining enrollment forms for the program
- Effectively work as a team to execute department needs
- Project, monitor, maintain, initiate and/or approve expenditures on program budgets.
Instructional Lab Coordination
- Provide direct support to students during lab sessions, assisting with coursework, technology, and instructional materials within the classroom.
- Help students navigate learning platforms, software, and lab equipment.
- Reinforce instructor directions and clarify assignments as needed.
- Support diverse learners, including adult learners and those with varying academic or technical skill levels.
- Assist instructors with the preparation and delivery of lab activities in accordance with DOC and college procedures.
- Set up, monitor, and break down lab spaces before and after instruction, ensuring compliance with security and inventory protocols.
- Monitor lab activities to ensure a productive and safe learning environment.
- Support small-group or one-on-one instruction as directed by faculty.
Other Duties
- Occasional monitoring of classroom offenders
- Assist Program Manager with various tasks as needed
- Coordinates with the ED Navigator on student activities
- Communicate to GHC admin the DOC policies and procedures and any necessary trainings and information for faculty and staff regularly.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school graduate or equivalent.
- Two years of increasingly responsible clerical experience OR equivalent education/experience.
- Knowledgeable in Word and Excel.
- Willing and able to learn various DOC, GHC and state computer systems.
Supplemental Information
In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered.
- Letter of application addressing your qualifications for the position.
- Resume
- Contact information for 3 professional references.
Background checks – Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.
Grays Harbor College does not discriminate on the basis of race, color, national origin, sex, disability, sexual orientation, gender identity, creed, religion, marital status, veteran status, genetics, or age in its programs, activities, and employment. The following person has been designated to handle inquiries regarding the non-discrimination policies:
- Title II/Section 504 and Title IX Coordinator – Erin Tofte, Associate Vice President of Human Resources
For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocrfor the address and phone number of the office that serves your area, or call 1-800-421-3481.
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