Program Manager, School of Law

Program Manager, School of Law

Salary: $22.23 Hourly
Location: Missoula Mountain Campus
Job Type: Hourly Staff Full-time
Job Number: 202400442
Sector:
Department: School of Law/Dean
Closing Date: 9/24/2025 11:59 PM Mountain
FLSA: Determined by Position
Bargaining Unit: 09 – FOCUS-MFPE

Description

The Alexander Blewett III School of Law Program Manager oversees administrative and programmatic functions across four key areas: Student Services, Admissions, Career Development, and Student Groups. This role requires exceptional organizational skills and a commitment to developing expertise in specialized software related to these functional areas.

Examples of Duties and Responsibilities

Student Services Main Desk:

• Provide excellent customer service to students, employees, and general public.
• Coordinate with Student Services Team to ensure coverage of main desk on business days between 8am and 5pm.
• Provide students with general information about the law school procedures.
• Manage various student logistics and administrative tasks, such as the collection and filling of forms, support of exams, study space assignments, and student key management.

Admissions:

• Schedule and prepare itineraries for prospective and admitted student visits, requiring scheduling tours with student ambassadors, approving classroom visits with faculty, arranging meeting with admissions office and planning other activities as requested by the visitors. Train and manage student ambassadors to do the same.
• Collaborate with Director of Admissions and Law’s event team to manage Admissions/Recruiting events including (but not limited to) Information Days, Online Information Sessions, Admitted Students Day and the Introductory Program. Includes scheduling rooms, arranging refreshments, preparation of handouts, etc.
• Manage prospective students, applicants, and admitted students with UNITE (Admissions software), including entering and updating data, sending correspondence, and preparing reports.
• Open files for new students which includes entering student data into the UM database, Banner, and ensuring student files are complete at the time of matriculation.
• Collaborate to complete annual reports on student metrics for both the Registrar and ABA reporting.
• Attend and represent the School of Law at recruitment fairs/events, and law admissions training sessions around the state and region as needed (some travel/weekend work required).
• Manage travel for self and admissions team, including securing airfare, hotels, meals, and recruiting events in accordance with UM travel policies. Prepare all required travel documents (RATTER, etc.) for admissions travel.
• Assist with managing the overall admissions travel, materials, and intro program budget.

Staff Budget Manager for Student Groups (Student Bar Association Groups and Law Reviews):

• Performs all accounting functions such as accounts receivable, accounts payable, and procurement.
• Manages Student Group accounts.
• Conducts regular audits of Student Group cash funds.
• Provides guidance and training to student group leaders.
• Establishes procedures and provides logistical support for executing all types of events.
• Ensures compliance with all applicable fiscal and procurement policies and procedures.
• Provides budget reports, projections, and analysis.

Provide Backup Support during Peaks Times for Career Development:

• Manage job announcements, presentations, resources, surveys, etc. for UM Law within the Career Development Management (CDM) software.
• Provide student and employer training on the use of CDM software.
• Answer incoming calls from employers and students.
• Collaborate to complete and organize two annual on campus interview weekends. Includes advertising the events to employers, posting positions, scheduling interviews, reserving rooms and providing professional service to students and employers (may require some weekend work).
• Assist the Assistant Dean of Career Development with career planning workshops, coordinating logistics and working with guest speakers.
• Assist with gathering and maintaining employment statistics on current students and graduates for annual reporting.
• Publish a Career Development Newsletter, research current student employment data, and create other written materials for promoting and executing placement activities.
• Maintain Career Development resource library, online forms, and bulletin boards.
• Assist Law students with resume/cover letter preparation and review as needed.
• Assist the Director with mock interviews for students.

Minimum Qualifications

• Bachelor’s degree and two (2) years of work experience or any equivalent combination of education and experience
• Self-motivated person with demonstrated ability to organize and prioritize work assignments and multiple deadlines. Ability to exercise considerable initiative.
• Excellent interpersonal/people skills; ability to work independently and as part of a team, exercise judgment, and problem-solve. Includes ability to establish and maintain professional relationships with students, faculty, staff and practicing attorneys.
• Ability to provide strong professional verbal and written communication with tact and diplomacy; handle complex and sensitive tasks with highest degree of accuracy and poise in a highly visible environment; maintain strict confidentiality.
• Ability to assist with the coordination and creation of promotional materials for both admissions and career development.
• Confident in ability to learn and utilize new software packages-specifically, Banner, UMDW, GrizMart, UNITE law school admissions software, and CDM software such as 12-Twenty.
• Ability to plan, organize, promote and execute presentations and events.
• Proficient with MS Word, Excel, internet and Outlook email, PowerPoint, Adobe Reader, scanner, copy machine, multi-line phone.
• This position is required to lift and move objects such as chairs, tables and other equipment related to events.

Additional Information

Position Number: 078600

Compensation Title: Program Manager I

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

1. Letter of Interest– addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume– listing education and describing work experience
3. Three (3) Professional References– names and contact information

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9).

To apply, please visit https://www.schooljobs.com/careers/ummissoula/jobs/5075625/program-manager-school-of-law

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