Program Specialist or Program Coordinator-Safety and Risk Management

Job Details

Job Summary

The Program Specialist coordinates and administers activities of assigned programs by developing
and implementing procedures, processes, services and systems. This role serves as liaison with other programs and external parties to ensure
cooperation, efficiencies and accomplishment of stated objectives.

Core Responsibilities

1. Manages the daily
   operations of the department front desk counter including but not limited to phones, emails, and other customer service duties as
   assigned.
2. Assigns administrative phases of programs and projects, which may include research, data analysis, scheduling, and
   distribution of materials.
3. Uses initiative and independent judgment to relieve one or more administrators of administrative matters
   and decisions about assigned programs and projects.
4. Assists administrators in establishing and attaining departmental goals and
   objectives.
5. Coordinates the implementation of programs. Researches new program ideas.
6. Creates and processes electronic
   documents such as purchase orders, reimbursements, and travel.
7. Collects data from various sources and analyzes for accuracy,
   completeness, and relevance. Prepares complex, statistical, technical, financial, and confidential reports, charts, and
   graphs.
8. Schedules and coordinates activities in assigned programs and projects.
9. Interacts with university departments,
   special groups, and external agencies to coordinate resources and communicate/market programs.
10. Develops and oversees the maintenance
    of office filing systems. Maintains complex and confidential files for administrators.
11. Performs other duties as
    assigned.

The Program Coordinator coordinates the operation of programs or projects, exercising independent judgement and authority
as required. This position ensures programs run efficiently, meets goals, and stays within budget. This role serves as the liaison between
teams and stakeholders to achieve success and growth.

Core Responsibilities

1. Manages the assigned phases of
   programs, which may include budget decisions, program selection, staff supervision, future planning, and innovation.
2. Proposes,
   evaluates and coordinates the implementation of programs.
3. Researches new program ideas, and proposes program design, which may
   include grant development and submission.
4. Plans, schedules, and coordinates activities in assigned programs and projects.
5. Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and
   facilities.
6. Coordinates marketing and communication activities for the program.
7. Evaluates program activities and makes
   recommendations for changes and enhancements to ensure the program evolves as necessary to continue to serve the mission.
8. Maintains
   tracking and reporting systems to monitor program/ participant progress and results.
9. Provides data and progress/status reporting as
   necessary for program sponsors and other university personnel.
10. Creates reports to reflect student progress and program levels and
    assists in the creation and maintenance of internal controls to protect student confidentiality and program reporting.
11. Interacts
    with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
12. Performs
    other duties as assigned.

Required Qualifications

• High School Diploma, Vocational training or
  Apprenticeship in a related field.
• Three (3) to five (5) years of related work experience.
  • At the discretion of the hiring
    department, additional education may substitute for experience on a one year for one year basis.
  
  
• This position requires
  the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and
Abilities

• Communication
• Collaboration
• Planning & Coordination
• Problem Solving
• Interpersonal
  Skills

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training
  sessions or other business-related events.
• Workdays, areas, and work hours may vary based on the needs of the
  department.

Physical Demands

• Sedentary work; sitting most of the time.
• Jobs are sedentary if
  walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will
work primarily on campus. Travel and parking expenses are the employee’s responsibility.

This
position will be filled at either the Program Specialist or Program Coordinator level, based on finalist qualifications and needs of the
department.

This position is contingent upon a successful background check. Verification of a valid driver’s license and
Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the
United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and
affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity
for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or
genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government
requirements to ensure nondiscrimination.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_S
EARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=14887&PostingSeq=1

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