Position
Information
Position Title: Program Support Specialist, Mechanical and Aerospace Engineering
Department:
Mechanical and Aerospace Engineering
Posting Link: https://www.ubjobs.buffalo.edu/postings/59468
Job Type: Full-Time
Posting Detail
Information
Position Summary
The Department of Mechanical and Aerospace Engineering
(MAE) in the School of Engineering and Applied
Sciences (SEAS) the University at Buffalo seeks to fill a Program Support
Specialist position. We are particularly looking for candidates who can operate effectively in a diverse community of students
and faculty and share our vision of helping all constituents reach their full potential.
The primary purpose of this
position is to support the department mission by providing faculty with direct research and administrative support. The incumbent will be
assigned a subset of faculty and work in collaboration with colleagues and the Director of administration to provide a fully integrated one
stop shop for Principle Investigator support. Consequently, a successful candidate will be expected to assume the following
responsibilities:
Faculty Support:
- The incumbent will provide support to for a subset of faculty
within the department, and must work closely with faculty while also interfacing with university departments and offices to ensure proper
prioritization of tasks. - Provide administrative support for purchasing, hiring and onboarding of students.
- Appoint and track
student appointments including managing UBJobs postings for positions for their faculty. - Data management to support faculty
initiatives. - Coordinate monthly financial reporting for faculty for budgets and help the Department Chair to manage overall
departmental finances. - The incumbent must be able to balance multiple tasks, as well as other project management tasks
simultaneously while meeting all appropriate deadlines and timeframes.
Department
Support:
- Support the departments day to day operations including being the backup for departmental credit card
purchases and statement approver. - Department fiscal spending including, lab spending, personal development funds, ICR funds, IFR Funds
- Collaborate with SEAS, and faculty to
track startup commitments accurately.
About The School of Engineering and Applied Sciences
The School of Engineering and Applied Sciences at the University at Buffalo is
the largest and most comprehensive of the SUNY engineering schools. The MAE Department
currently has 38 fulltime faculty and is expected to grow to 44 faculty within the next 3-5 years.
Learn
more:
- Our benefits, where we
prioritize your well-being and success to enhance every aspect of your life. - Being a part of the University at Buffalo community.
University at Buffalo is an affirmative
action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with
disabilities.
Minimum Qualifications
- Bachelors degree required and one year of project management and fiscal
management required. The incumbent must be familiar with creating and maintaining project budgets, managing projects from end to end, and
taking initiative to meet deadlines while balancing multiple projects and priorities. - Excellent writing and communication skills are
required. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) required. - Working experience with budgets, and personal
transactions, advanced experience in Microsoft Access and Excel. - Ability to manage multiple priorities at the same
time.
Preferred Qualifications
- Masters degree preferred.
- Preferred 12 month – experience working in higher
education. - Ability to learn new technological systems in an efficient manner.
Physical Demands
Salary
Range
$51,261 – $54,000
Special Instructions Summary
Is a background check required for this
posting?
No
Contact Information
Contact’s Name: David Love
Contact’s Pronouns:
Contact’s
Title: Director of Administration
Contact’s Email: [email protected]
Contact’s
Phone: 716-645-1795
Posting Dates
Posted: 10/07/2025
Deadline for Applicants:
Date to be
filled: 11/20/2025
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