Location
Villanova, PA
Work Schedule:
full-time/12-months
Department: 775-Athl – Intramurals
Position
Summary
Why work at Villanova?
- Join a mission-driven organization. Since
Villanova University’s founding in 1842,
we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. - Villanova
has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News &
World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward
momentum. - Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits
package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership,
professional development, tuition assistance, and more.
The
Programming Coordinator – Fitness and Recreation collaborates with Athletics colleagues and campus partners to deliver high-quality personal
training, group fitness, and recreation programming that serves a diverse University community. The Coordinator supports the day-to-day
coordination, staffing, and delivery of fitness and recreation programs at the Dixon Center and across University facilities, including
expanded offerings on the Cabrini Campus.
Villanova’s fitness programming includes 40+ weekly group fitness classes and a personal
training service model supported by professional staff and part-time instructors. The Coordinator works closely with the Office of Health
Promotion, the Office of Student Involvement, and Human Resources to assist with campus-wide fitness and wellness initiatives, while also
representing the department at key community engagement events such as Orientation, Student Activities Fairs, and wellness-focused campus
programs.
This role ensures programs are well-organized, safe, welcoming, and aligned with departmental standards while fostering
community engagement and supporting facility-based operations. Titles of Positions Supervised – Personal Trainers – Group Fitness
Instructors
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer
and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and
Responsibilities
Fitness and Recreational Program Coordination
* Coordinate and implement personal
training and group fitness programs in alignment with departmental goals.
* Develop semester-based group fitness class schedules (40+
classes per week).
* Conduct intake meetings and registration processes for new personal training clients.
* Manage program
enrollment, participation tracking, and registration using recreation management software.
* Support the ongoing evaluation and
enhancement of fitness programming, including class audits, feedback review, and community input.
* Assist with the development and
implementation of fitness and recreation programming on the Cabrini Campus.
Community Engagement & Partnerships
*
Collaborate with campus partners-including Health Promotion, OSI, Human Resources, and Athletics-to support coordinated wellness and fitness
initiatives.
* Assist with outreach, event representation, and promotional activities for department programs.
* Participate in campus
events such as Orientation, Student Activities Fairs, Parents Resource Fairs, and RA Resource Fairs.
* Support communication and
marketing efforts that increase community awareness and participation.
Financial & Program Performance Support
*
Track participation, enrollment, and program usage to support financial and operational planning.
* Assist with collecting survey data,
preparing reports, and documenting program performance.
* Provide data-informed recommendations that support program improvement and
sustainability.
Personnel Coordination
* Support the recruitment, scheduling, training, and coordination of 5+
Personal Trainers and 20+ Group Fitness Instructors across Villanova and Cabrini.
* Assist with payroll processing and timekeeping
accuracy.
* Provide coaching and mentorship to staff to ensure service quality, safety, and professional conduct.
* Conduct regular
class audits and provide feedback to instructors.
Operational Support
* Provide on-site coordination for fitness
programming, special events, and facility rentals.
* Coordinate facility usage and staffing coverage as needed.
* Report custodial,
maintenance, or safety issues to appropriate personnel.
* Enforce University and departmental policies and
procedures.
Minimum Qualifications
Formal Education
* Bachelor’s Degree required,
preferably in Recreation Management, Sports Management, or a related field.
* Certification in First Aid, CPR, and AED required (or
obtained within a specified period after hire).
Work Experience
* 0-2 years of experience in fitness programming,
campus recreation, athletics, wellness, or a related field.
* Relevant student employment, internships, or graduate assistantships may
count toward experience.
* Experience working in a customer-facing, student-facing, or community-based fitness or recreation
environment.
Work Skills (e.g., written and verbal communication skills)
* Strong organizational, interpersonal,
and communication skills.
* Ability to manage multiple priorities, maintain attention to detail, and work effectively with diverse
groups.
* Ability to collaborate with others and coordinate work across teams.
Specific Job Knowledge (e.g.,
knowledge of principles and procedures related to field and area)
* Demonstrated interest in fitness and recreation as part of wellness,
belonging, and student success.
* Basic knowledge of risk management principles in fitness and recreation
environments.
Equipment Knowledge
* Proficiency with Microsoft Office and other standard computer
applications.
* Familiarity with a variety of fitness and recreation equipment.
Other:
* Morning, evening, and
weekend hours required based on program schedules.
Preferred Qualifications
Formal
Education
- Higher Education preferred
Work Experience
- 2+ years in fitness and recreation
programming. - 2+ years in personnel management.
- Experience coordinating or supporting fitness and recreation programs,
preferably in a collegiate or campus recreation setting. - Experience scheduling, supporting, or coordinating part-time, casual, or
student fitness staff. - Experience as a Personal Trainer, Group Fitness Instructor, or similar role.
Physical
Requirements and/or Unusual Work Hours
Working Conditions/Environment: (conditions, if known, which may
impact the
incumbent working in this position)
- Work performed in indoor fitness and recreation facilities
such as studios, weight rooms, multipurpose spaces, and the Dixon Center. - Occasional work in outdoor campus recreation
spaces, which may involve exposure to varying temperatures, humidity, weather conditions, or noise levels. - Ability to lift,
move, and carry up to 45 lbs of fitness and recreation equipment - Ability to walk, stand, and move throughout
fitness facilities for extended periods. - Ability to set up and break down fitness class equipment, event materials, or training
spaces. - Ability to perform routine physical tasks associated with class audits, equipment checks, and facility
walkthroughs.
Special Message to Applicants
This position will be available starting June
2026.
Salary Posting Information
This position falls within salaried grade 12 and the range for this position
is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s
qualifications, department budget availability, market data, and internal equity.
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