Programs Project Specialist – Temp

Job Number: SA74324

Fair Labor Standard Act
Classification
Non-Exempt

Anticipated Pay Range: $30.00

Pay Range
Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position.
This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills,
knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay
range is not a promise of a particular wage.

Job Description Summary

The Programs Project Specialist supports
Musco Center for the Arts’ programming, public engagement, and production activities by coordinating artists, logistics, and event
operations for house-produced performances, outdoor festivals, virtual programs, and student engagement initiatives. Serving as a key
liaison between Musco Center, University partners, and community collaborators, this role contributes to the creative development and
execution of recorded, streamed, and in-person projects.

Reporting to the Director of Artistic & Educational Programming, the
Specialist helps conceptualize and manage artist residencies, student engagement activities, and virtual content creation. The position also
provides leadership for select night and weekend events and contributes to public engagement efforts through promotional materials,
communications, and audience/community events. Additional responsibilities include budget support, project tracking, and maintaining strong
relationships across campus and within the community.

This role requires a collaborative, proactive professional who thrives in a
dynamic performing arts environment and is committed to fostering an equitable, inclusive, and community-centered arts experience.
The
Programs Project Specialist is a temporary, non-exempt staff position.

Responsibilities

• Oversee producing
  aspects of student engagement programs and artist residencies, including conceptualizing, planning, coordinating logistics, managing artist
  services, and providing day-of-event leadership.
• Manage producing aspects of virtual programming, including coordinating schedules,
  logistics, labor needs, and content capture for virtual offerings such as Musco Connects.
• Provide management-level oversight for
  assigned night and weekend activities, rehearsals, and events.
• Support public engagement and promotional activities by helping
  develop communications, maintain website and publication content, and coordinate community and audience events, receptions, and
  parties.
• Provide general administrative and budget support, including meeting scheduling, status reporting, budget tracking, and
  expense reconciliation.
• Perform additional duties as assigned to support the needs of the department and Musco Center
  programs.

Required Qualifications

• Experience in production management, producing, or front-of-house
  operations sufficient to perform the responsibilities of the role.
• Demonstrated leadership skills with the ability to build, engage,
  and collaborate effectively with diverse teams and stakeholders.
• Strong analytical and strategic thinking skills, including the
  ability to evaluate information, identify solutions, and meet deadlines.
• Experience developing and managing professional
  relationships with vendors and organizational partners.
• Strong time and project management abilities, including balancing multiple
  priorities in a dynamic environment.
• Working knowledge of contracts, budgeting, and accounting principles.
• Self-starter with
  strong communication, follow-up, and project-completion skills.
• Intermediate computer skills, including word processing,
  spreadsheets, presentations, email, and the ability to learn new software and social media platforms.
• Strong oral communication
  skills with the ability to communicate clearly, tactfully, and professionally.
• Strong written communication skills, including
  proficiency in writing, editing, and proofreading.
• Excellent customer service and interpersonal skills with the ability to work
  effectively with a diverse range of individuals.
• Willingness to participate in cultural equity initiatives and support an inclusive
  environment.
• Ability to learn and apply relevant University and departmental policies and procedures.

Desired
Qualifications

• Experience working in a performing arts center, cultural institution, higher education environment, or
  similar setting.
• Background in producing or supporting artist residencies, student engagement programs, or community-based arts
  initiatives.
• Familiarity with video production, recorded/streamed content, or virtual programming workflows.
• Experience with
  public engagement, marketing, social media content creation, or promotional communications.
• Advanced proficiency with project
  management tools, collaborative platforms, or scheduling systems.
• Demonstrated ability to build and maintain relationships with
  community partners, artists, faculty, students, and campus stakeholders.
• Understanding of cultural equity principles and experience
  contributing to inclusive, community-centered arts programming.
• Experience coordinating events, receptions, or audience engagement
  activities.
• Higher-level knowledge of budgeting, financial reconciliation, or vendor management processes.

Special
Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities
to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will
receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender
expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran
status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for
Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of
employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human
Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of
References: 2

Maximum Number of References: 4