PT Office Assistant to the Board of Trustees and President’s Office

Salary: $15.00 – $22.40 Hourly

Location: Schnecksville, PA

Job Type:
PT

Job Number: 202400296

Department: President’s Office

Closing
Date:
Continuous

Job Title

Functions as the Office Assistant to the President’s
Office and
supports the day-to-day operation of the Office of the President. Must be flexible to work varied hours until 6 p.m. twice a
month for Board
of Trustee and committee meetings. Other evening hours may be required as needed. Directly responsible to the position of
Executive
Assistant to the President.

Work Schedule: PT, 28 hours per week

Duties and
Responsibilities

• Serves as Assistant Secretary to the Board of Trustees at the will of the
  Board.
• Oversees
  the timely coordination and execution of Board of Trustees and Committee meetings, retreats, and special events.
• Maintains
  communication and provides support to members of the Board of Trustees.
• Monitors and maintains Board of Trustees
  web pages and
  portal.
• Assists with scheduling meetings for President.
• Attends monthly Board of Trustees and committee
  meetings and ensures
  that the minutes are appropriately recorded, transcribed, posted, and distributed.
• Prepares electronic agenda
  packets for Board of
  Trustees meetings, committee meetings, retreats, and other meetings/events as deemed necessary.
• Maintains
  minute books for Board of
  Trustees and committees, including resolution binder and index.
• Originates and distributes draft Board and
  committee agendas for
  review by staff and committee chairs.
• Creates electronic surveys for routine and non-routine trustee
  functions.
• Processes
  incoming and outgoing mail, distributes to appropriate responder, and drafts correspondence.
• Receives
  and processes confidential
  information.
• Prepares vouchers for payments and processes monthly expense reports.
• Assists with
  preparation for regular
  meetings and events for President, when necessary.
• Assists in preparation and distribution of internal and
  external
  communications.
• Maintains electronic and paper filing systems for President’s Office and Board of Trustees for accurate
  information
  storage and document retrieval.
• Assists with arrangements for Commencement pertaining to trustee and administration
  participation
  and involvement.
• Ongoing updating of Board, committee, and college listings.
• Coordinates orientation process
  for onboarding
  new trustees.
• Responsible for maintenance of archives for Resolutions and Minutes of the Board
• Maintains
  contact
  lists.
• Maintains operations manual for Board of Trustees procedures.
• Orders office supplies for President’s
  Office.
• Carries out special projects and other duties as may be assigned.

Required
Qualifications

Education

• Associate degree from an accredited institution of higher education or
  equivalent work experience.
• High school diploma or equivalent.

Certifications

• Act 153 Clearances (Act 34 PA
  Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience

• Minimum of
  three years of secretarial experience with high-level executive.
• Diplomacy and discretion skills of a professional
  secretary.

Knowledge, Skills, Abilities

• Excellent written and oral communication skills, judgment, initiative, and
  tact.
• Strong word processing, proofreading, and organization skills.
• Must have a strong knowledge of MS Office, including
  Word, Access, and Excel, Google Apps, Adobe Acrobat, Zoom. Good command of grammar.
• Must possess a high level of the following work
  skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and
  knowledge.

Preferred

• Bilingual (Spanish)

Physical Demands

While performing
the
duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms;
talk
and hear. The employee may regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 20 pounds. Specific
vision
abilities required by this job include close vision and distance vision.

Work Environment

The noise
level in
the work environment is usually quiet to moderate.

LCCC is an equal opportunity
employer.

LCCC Internal candidates must apply within 15 days of posting.

To apply,
please submit a cover letter,
resume and unofficial transcript through our online application
system at www.lccc.edu/jobs.

• Salary is restricted to above range
  and
  will not exceed the maximum of the range. Salary offers are non negotiable and offers are determined and are based upon related work
  experience submitted on resume.
• Foreign degrees – must provide a US equivalency report of your degree credentials
  with your transcript, if not, your resume will not be accepted.

Position open until
filled.

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