Purchasing Coordinator

GENERAL SUMMARY:

The Purchasing Coordinator is responsible for the proper procurement of the best value for all goods and services.

DUTIES AND RESPONSIBILITIES:

• Review and approve requisitions for purchasing of goods and services
• Ensuring that all purchases are in accordance with guidelines established by the University and the University’s Board of Trustees.
• Works closely with the mailroom and accounts payable to ensure receipt of goods/services.
• Work closely with inventory and surplus property coordinator to keep accurate inventory records.
• Under the guidance of the Director of Accounting, develops specification for bid and quotes according to guidelines established by the University. Endure competitive pricing is obtained and administer bid opening in accordance with University’s regulations.
• Establish and maintain strong business relationships with vendors
• Ensure purchases are coded correctly and are in compliance with the University’s policies
• Manage and maintain accurate purchase order listing
• Assist with purchase order processing and clean up
• Oversees all aspect of University’s travel
• Prepare purchasing and/or travel reports to internal and external stakeholders
• Reconcile the monthly credit card statement
• Other duties as assigned

REQUIRED EDUCATION /EXPERIENCE

• A high school diploma and/or GED and at least one year of experience in a professional work environment, required. 
• Proficiency using Microsoft Excel, Word, and PowerPoint, is required.
• Bachelor’s degree from a regionally accredited college or university in accounting or a related field, preferred
• Knowledge of the Colleague system and experience in purchasing, preferred. 

Knowledge, Skills, and Abilities (KSAs):

• Ability to solve accounts payable-related problems with minimal supervision
• Strong organizational and interpersonal skills
• Ability to communicate effectively in writing and verbally
• Ability to analyze data, forecast, and plans
•  Ability to prioritize projects and work under pressure
• High level of moral character and integrity
• Ability to adhere to the University’s policies and procedures
• Knowledge of federal and state purchasing regulations
•  Knowledge of the IRS code as it relates to tax compliance

APPLICATION INSTRUCTIONS

Please include a letter of interest detailing relevant experience, contact information (name, phone number, and email) for three professional references, and your CV/resumè.