Receptionist

Job No: 538711
Work Type: Full Time
Location: Main Campus
(Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran’s Preference Eligible
Department: 71010000 –
EHS-ENVR – HLTH – SAFETY-ADMIN

Job Description

Classification Title:

Receptionist

Classification Minimum
Requirements

High school diploma or equivalent.

Job Description:

Acting as receptionist for EHS including answering
six lines, routing calls, taking messages, and receiving visitors. Assisting visitors by providing forms, information on parking and other
informational paperwork. Routes calls appropriately in a courteous and professional manner. Takes detailed and accurate messages for staff
and others when unavailable to take incoming calls. Being aware of emergency contacts within the department. Various data entry.

Updates forms and directories as necessary. Maintains a high level of confidentiality when handling sensitive information. Scanning
and uploading approval documents to SharePoint.

Takes detailed information regarding Pest Control problems/issues for on campus and
satellite locations. Answers Pest Control problem calls courteously. Forwards Pest Control information to the appropriate party in a timely
manner. Notifies appropriate personnel of employee absences, specifically with the Pest Control Department.

Handles all incoming and
outgoing mail, making sure it is distributed to the appropriate individuals in a timely manner. Opens and sorts mail as directed by team
members. Responsible for receiving and sending shipments through FedEx and UPS. Distributes faxes as they are received and gives them to
appropriate departments/individuals. Makes copies when needed.

Maintain accurate electronic calendars of EHS staff conference rooms
and several other office-wide calendars. Routinely updates forms in “Receptionist” folder in EHS files and other files as requested.

Ensures that the reception office, conference room, and all common areas of the office are neat and tidy in order to present a
professional image for the office.

Partakes in special projects when necessary, and other duties as assigned to ensure departmental
continuity.

Normal Work Schedule:

Works Monday through Friday from 8am to 5pm

Expected Salary:

Commensurate with education and experience

Required Qualifications:

High school diploma or
equivalent.

Preferred

EDUCATION & TRAINNG:

EXPERIENCE:

• Two (2) years experience in an office setting and
  answering multiline phones.

KNOWLEDGE:

• Knowledge of Microsoft Office

SKILLS:

• Excellent customer service
  skills

ABILITIES:

• Ability to multitask

PHYSICAL QUALIFICATIONS: None

OTHER QUALIFICATIONS:

• Must
  be dependable, hardworking, and punctual.

Special Instructions to Applicants:

Application must be submitted by 11:55 p.m.
(ET) of the posting end date.

Health Assessment Required:
No

Applications Close: 17 February 2026

To
apply, visit https://explore.jobs.ufl.edu/en-us/job/538711

Our
Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work
in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record
laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at
800-955-8771 (TDD) or visit Accessibility at UF.

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