Representative, Donor Services

UNIVERSITY OF ILLINOIS FOUNDATION

has an immediate opening for an

Representative, Donor
Services

The University of Illinois Foundation (Foundation) is the official
fundraising and private gift-receiving organization
of the University of Illinois (University). It works closely with alumni and friends,
faculty and staff, corporations and foundations, as
well as campus development professionals to create fundraising programs and
opportunities that benefit the University.

The
Representative, Donor Services is the main support to Donor Services operations. This
role contributes to the smooth operation of the
department by providing support and follow-through to staff and management. Acts as liaison
with others and performs various reporting and
organizing tasks such as updating constituent records, completing budgeting tasks for the
department, ordering supplies, and maintaining
departmental communications. Also performs routine administrative functions such as
scheduling appointments, maintaining paper and
electronic files, and providing information to callers.

DUTIES AND RESPONSIBILITIES:

1. Serves as a
   liaison for both internal and external stakeholders including but not
   limited to UI Foundation leadership and staff, university and
   advancement leadership, and external partners such as donors, service
   providers, and vendors. Acts independently, when possible, to
   facilitate communications.
2. Coordinates departmental schedules and
   contributes to the smooth operations of the department.
3. Exhibits excellent customer service as the first point of contact for
   Donor Services phone communications and as a team member for
   UIF phone communications.
4. Drafts, edits, and analyzes
   communications, documents, and operational items. Prepares, maintains, and
   organizes reports and information based on departmental and
   institutional needs.
5. Scans and records confidential and secured
   documents and materials, adhering to all data standards for
   storage and maintenance, including the appropriate and timely filing and routing
   of items.
6. Processes pre-authorized financial
   transactions and monitors budgetary expenditures on an ongoing basis on behalf of the
   department.
7. Provides budget, communication,
   and extra project support to Gift Planning and Marketing and Communications as
   needed.

REQUIRED
QUALIFICATIONS:

• Minimum three years of work experience as an administrative professional
  in a fast-paced office
  environment.
• Strong organizational and time management skills and proven ability to excel in a fast-paced
  objective-focused,
  professional environment with the capacity to routinely manage shifting deadlines and priorities.
• Proven
  ability to be
  resourceful, handle unexpected situations or challenges, and manage multiple tasks simultaneously while adjusting to changing
  priorities.
  Must possess critical thinking skills and be capable of making independent decisions.
• Excellent verbal and written
  communication
  skills are necessary to interact effectively with colleagues, clients, and other stakeholders. Attention to detail and the
  ability to
  maintain confidentiality. Strong interpersonal skills, including professionalism, friendliness, and the ability to work well in a
  team.
• Proficiency in computer applications, including word processing, spreadsheets, and presentation software. Knowledge of
  office
  equipment, such as printers, scanners, and fax machines.
• High-level proficiency in MS Office suite and the propensity to
  become
  proficient in Blackbaud (or equivalent customer relationship management system) and related technical systems.
• Exhibits
  development program values of integrity, civility, collaboration, innovation, and impact.

Application Deadline: March
8, 2026

The starting salary range for this position is projected to be $38,000 – $45,000
per year. While our job postings include
salary ranges, your compensation will be based on your specific experience and qualifications—we’re
not limited by these posted ranges.

You’ll be inspired daily in our state-of-the-art, environmentally conscious workspace – a
stunning LEED-certified building featuring
contemporary amenities including an on-site wellness center and café with healthy dining options.
We encourage work-life balance through our
hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote
work flexibility.

Your
comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance,
generous vacation time including
24 days annually, and more. Generous pension benefits are also included. We invest in your present and
future wellbeing, providing the
support you need to succeed.

Application Process: For full
consideration for the role, all candidates must complete an online
application and include a cover letter and resume. Candidates may create
a profile through https://jobs.uif.uillinois.edu.
For further information regarding application procedures,
contact Foundation Human Resources at [email protected].

THE
UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL
OPPORTUNITY EMPLOYER