Residency/Fellowship Program Admin

• Job Identification 41857
• Job Category Healthcare
• Posting Date 10/15/2025, 01:31 PM
• Apply Before
  10/29/2025, 01:31 PM
• Degree Level Bachelor’s Degree
• Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US (Hybrid)
• Hiring Salary 55,000 – 60,000
• Essential Personnel No

Job Description

Nature of
Work: This position typically reports to a department chair, a medical education program director, or other appropriate administrator within
the department. Working under general direction, a Residency/Fellowship Program Administrator establishes program activities, prioritizes
program-related tasks, and ensures that important deadlines are communicated and met. The Program Administrator handles moderately complex
issues and problems and refers more complex issues to higher-level staff; and may provide leadership, coaching, and/or mentoring to
subordinates. Residency/Fellowship Program

Administrators are involved in a broad range of administrative and operational duties
supporting the planning and execution of the educational mission in a residency/fellowship program. Work at this level meets the FLSA
criteria for an administrative exemption since the primary duties are directly related to the academic mission of the university, requiring
the application of discretion and independent judgment on matters of significance with respect to program planning and coordination of
academic and operational activities. This position differs from the Sr. Medical Education Program Specialist classification by providing
management support, assisting with the planning and execution of the educational mission in a residency/clinical fellowship program, and
developing and implementing procedures to ensure accreditation standards are maintained and met. This position is not eligible for VISA
sponsorship.

Responsibilities

• Administers the day-to-day operational activities of the
  residency/fellowship program and ensures program goals and objectives are accomplished.
• Participates with program director and
  faculty in planning, directing, and effectively coordinating academic and operational activities of a residency/ fellowship program in order
  to meet accreditation and other regulatory requirements for graduate medical education.
• Ensures that all activities and
  deliverables in support of the residency/fellowship program are properly completed and met. Ensures the program remains in compliance with
  Accreditation Council for Graduate Medical Education (ACGME) guidelines and USF Graduate Medical Education (GME) policies and
  procedures.
• Supports the residency/fellowship program personnel (faculty, resident & staff) by interpreting organizational and
  departmental policies, standards, operational procedures and guidelines.
• Participates in the development and implementation of
  operational policies, procedures and standards.
• Develops the goals, objectives, core curriculum, resident manual, and site review
  documents for residency/fellowship programs.
• Serves as a program liaison with residents/fellows, ACGME, GME office, the affiliated
  hospitals, institutions, and various other agencies, organizations, and groups.
• Manages evaluations for the program (e.g.
  evaluation of faculty, residents/fellows, program, rotations, peers).
• Maintains educational files on all residents/fellows to
  monitor progress in the program and for future credentialing purposes.
• Manages and coordinates resident interview activities such
  as: screening applications, scheduling interviews, creating applicant information packets, and agendas.
• Assists the Central GME
  Office with onboarding the program’s residents/fellows.
• Creates and maintains residency/fellowship program block rotation
  schedules.
• Monitors resident schedules to ensure compliance with ACGME work hour rules and brings discrepancies to the attention of
  all affected.
• Maintains the block and daily schedules for billing purposes and attests to accuracy for monthly billing of
  affiliates and hospital partners.
• Analyzes quantitative and qualitative data to produce reports for internal and external use,
  including accreditation reviews and the Annual Program Evaluation. Writes reports and prepares presentations about the academic
  programs.
• May be responsible for the program education fund budget and expenses.
• May oversee or supervise program staff
  personnel.
• Performs other duties as assigned.

About Us

Working at USF

With
approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to
cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which
fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the
state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options,
employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The
University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in
Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the
best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the
highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of
universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing
U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more
than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level
2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South
Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any
characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance
with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request
reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the
accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation
during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal
opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by
law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all
applicable federal and state laws. This job description does not constitute an employment contract.