Residency/Fellowship Program Admin -Emergency Medicine

Job Category: Healthcare

Apply Before:
10/29/2025, 01:31 PM

Degree Level: Bachelor’s Degree

Locations: 12901 Bruce B Downs Blvd,
Tampa, FL, 33612, US (Hybrid)

Hiring Salary: 55,000 – 60,000

Essential Personnel: No
Job Description

Nature of Work: This position typically reports to a department chair, a medical education program
director, or other appropriate administrator within the department. Working under general direction, a Residency/Fellowship Program
Administrator establishes program activities, prioritizes program-related tasks, and ensures that important deadlines are communicated and
met. The Program Administrator handles moderately complex issues and problems and refers more complex issues to higher-level staff; and may
provide leadership, coaching, and/or mentoring to subordinates. Residency/Fellowship Program

Administrators are involved in a broad
range of administrative and operational duties supporting the planning and execution of the educational mission in a residency/fellowship
program. Work at this level meets the FLSA criteria for an administrative exemption since the primary duties are directly related to the
academic mission of the university, requiring the application of discretion and independent judgment on matters of significance with respect
to program planning and coordination of academic and operational activities. This position differs from the Sr. Medical Education Program
Specialist classification by providing management support, assisting with the planning and execution of the educational mission in a
residency/clinical fellowship program, and developing and implementing procedures to ensure accreditation standards are maintained and met.
This position is not eligible for VISA sponsorship.

Responsibilities

• Administers the day-to-day
  operational activities of the residency/fellowship program and ensures program goals and objectives are accomplished.
• Participates
  with program director and faculty in planning, directing, and effectively coordinating academic and operational activities of a residency/
  fellowship program in order to meet accreditation and other regulatory requirements for graduate medical education.
• Ensures that
  all activities and deliverables in support of the residency/fellowship program are properly completed and met. Ensures the program remains
  in compliance with Accreditation Council for Graduate Medical Education (ACGME) guidelines and USF Graduate Medical Education (GME) policies
  and procedures.
• Supports the residency/fellowship program personnel (faculty, resident & staff) by interpreting organizational
  and departmental policies, standards, operational procedures and guidelines.
• Participates in the development and implementation of
  operational policies, procedures and standards.
• Develops the goals, objectives, core curriculum, resident manual, and site review
  documents for residency/fellowship programs.
• Serves as a program liaison with residents/fellows, ACGME, GME office, the affiliated
  hospitals, institutions, and various other agencies, organizations, and groups.
• Manages evaluations for the program (e.g.
  evaluation of faculty, residents/fellows, program, rotations, peers).
• Maintains educational files on all residents/fellows to
  monitor progress in the program and for future credentialing purposes.
• Manages and coordinates resident interview activities such
  as: screening applications, scheduling interviews, creating applicant information packets, and agendas.
• Assists the Central GME
  Office with onboarding the program’s residents/fellows.
• Creates and maintains residency/fellowship program block rotation
  schedules.
• Monitors resident schedules to ensure compliance with ACGME work hour rules and brings discrepancies to the attention of
  all affected.
• Maintains the block and daily schedules for billing purposes and attests to accuracy for monthly billing of
  affiliates and hospital partners.
• Analyzes quantitative and qualitative data to produce reports for internal and external use,
  including accreditation reviews and the Annual Program Evaluation. Writes reports and prepares presentations about the academic
  programs.
• May be responsible for the program education fund budget and expenses.
• May oversee or supervise program staff
  personnel.
• Performs other duties as assigned.

Qualifications

This position requires a Bachelor’s
degree and two (2) years of experience coordinating medical education programs or accredited residency and/or fellowship programs; or an
equivalent combination of education and relevant experience.

Senate Bill 1310- The Florida Senate
(https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB
1310: Substitution of Work Experience for Postsecondary Education Requirements:

• A public employer may include a postsecondary degree
  as a baseline requirement only as an
• alternative to the number of years of direct experience required, not to exceed:
• Two
  years of direct experience for an associate degree;
• Four years of direct experience for a bachelor’s degree;

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one
of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be
bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as
one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes
medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of
employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving
approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized
by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani
College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of
American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in
research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a
better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the
American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal
Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights
under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate
against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for
protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act
(FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request
is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human
Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate
against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action
programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job
description does not constitute an employment contract.