Senior Administrative Assistant

Weekly Work
Hours
40

Compensation Range
Staff Range N05 Hourly

Hourly Rate
$26.22
Hourly

FLSA
United States of America (Non-Exempt)

Position Type
Staff
POSITION
SUMMARY

Provides advanced administrative level support to staff, faculty, and students. Maintains official college records and
executes administrative polices as determined by organization and/or Dallas College guidelines, policies, and procedures.

REQUIRED
KNOWLEDGE, SKILLS, AND RESPONABILITIES

• Must have excellent customer service skills.
• Demonstrate strong planning,
  analytical, organizational, and time management skills.
• Able to manage a filing system, track incoming and outgoing correspondence
  and coordinate office procedures.
• Must have excellent interpersonal, oral, and written communication skills to interact effectively
  with diverse individuals within the Dallas College network community.
• Able to collaborate with employees, students, and other
  individuals within/outside the organization and use a variety of communication skills to convey information.
• Able to work
  independently and in a team environment with a positive approach to ensure that projects are completed in a timely manner.
• Able to
  analyze and evaluate information/situations and facilitate or recommend reasonable solutions.
• Strong computer skills and technical
  knowledge with ability to effectively use a variety of software and information systems to enter, retrieve and manage data including
  proficiency in the use of email and Microsoft Office Suite.
• Must be ethical and use integrity when communicating and/or interacting
  with all individuals within the Dallas College network community.
• May provide general administrative support of senior directors
  and/or executives involving the daily management and operations of the office and the execution of processes, tasks, policies, and
  procedures according to organizational guidelines/policies.

KEY RESPONSIBILITIES

• Maintains confidentiality when
  dealing with sensitive information and keeps up with all organizational changes.
• Creates a positive, professional, service- oriented
  work environment by supporting diversity and the mission and values of the organization.
• Maintain high standards for quality of work
  with a limited degree of supervision at a fast pace along with high level of flexibility, confidentiality, and attention to
  detail.
• Attends meetings, records meeting notes, track decisions, identify action items and follow-ups.
• Responsible for
  scheduling meetings, coordinating travel arrangements, calendar management, expense report management and/or composing
  correspondence.
• Serve as an informal resource for colleagues with less experience.
• Coordinate a variety of duties relating
  to organization or assigned area of responsibility and to work with all levels of the organization to meet the vision, mission, and goals of
  the department and Dallas College.
• Serves on committees and/or councils on behalf of management for the organization.
• May
  monitor budget and/or supervise assigned personnel.
• Coordinate and facilitate solutions with internal/external stakeholders and
  constituents, within delegated range of authority.
• May provide general administrative support of senior directors and/or executives
  involving the daily management and operations of the office and the execution of processes, tasks, policies, and procedures according to
  organizational guidelines/policies.
• Depending on assigned area of responsibility, duties may include but not limited to, providing
  support to faculty, staff and students related to preparation of contracts, ordering supplies and process through the procurement system,
  development of class schedules, room assignments, preparation of periodic and special reports, etc.
• Participates in professional
  development activities to enhance job knowledge and stay up to date on changing trends and technology associated with assigned area of
  responsibility.
• Works effectively with stakeholders and constituents internal and external to the organization and the Dallas
  College network community, keeping them well informed of upcoming events, commitments, etc., and follows up appropriately.
• Within
  area of responsibility, may act as liaison and/or primary resource for faculty, staff and/or students in areas relating to department
  information, services, and processes which may include internal/external requests for information that require research, analyzation, and
  summarization of data from files and records, etc.
• Assumes projects and uses sound judgement in the preparation of correspondence,
  reports, and presentations.
• Completes required Dallas College Professional Development training hours per academic
  year.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS

Normal physical job functions performed within
a standard office environment. Reasonable accommodations may be made for individuals with physical challenges to perform the essential
duties and responsibilities. Occasionally may be required to lift and carry materials weighing up to 30 pounds.

MINIMUM KNOWLEDGE
AND EXPERIENCE

• Associate degree plus three (3) years of administrative/clerical work experience or five (5) years of equivalent
  administrative/clerical work experience.
• Official transcripts are required as applicable.
• Additional work hours may be
  required during peak registration periods at campus locations including some Saturdays.
• Bilingual or multilingual
  preferred.

***Will be subject to a criminal background check. Some positions may be subject to a fingerprint
check.***

The intent of this job description is to provide a representative summary of the major duties and
responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and
responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented
in this description. Position requires regular and predictable attendance.

About Us

Since 1965,
Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven
campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to
be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to
cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and
the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education
and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national
origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis
protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and
employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

Applications
Deadline
October 31, 2025