Senior Administrative Assistant

The Senior Administrative Assistant for Distance Education reports directly to the Executive
Director, Distance Education, and plays a crucial role in supporting the efficient functioning of departmental administrative processes.
This position involves a diverse range of responsibilities, including but not limited to managing office logistics, coordinating meetings
and events, handling communications, monitoring departmental budget, compiling reports, assisting in contracting processes, and providing
overall administrative support to the Distance Education department.

Primary Position Responsibilities:

• Greet and assist
  visitors; answers phones and responds to inquiries by phone, email, tickets, or in person.

• Coordinate daily office
  operations, including scheduling, inventory management, file maintenance, clerical support, and incoming/outgoing mail and packages.

• Process requisitions, payments, and travel authorizations/claims; purchases office supplies; and reconciles accounts.

• Develop and implement procedures to improve departmental operations.

• Assist with project planning by
  creating and modifying plans and schedules based on project goals and deliverables.

• Organize meetings and events; prepare
  agendas, attend meetings, take notes, and track follow-up actions.

• Maintain records and databases for budgets, contracts,
  compensation, and administrative processes.

• Prepare reports and ensure accuracy, compliance, and accessibility of
  information.

• Initiates and/or prepares contracts and assists with procurement processes.

• Research and
  communicate university fiscal and administrative policies and serves as a resource to ensure departmental compliance.

• Prepare and edit documents such as correspondence, reports, and memos.

• Assist in department communication and
  marketing efforts.

• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent
  interpersonal, verbal, and written communication skills.

• Ability to interact professionally with diverse populations,
  internal stakeholders, and external partners.

• Knowledge of university policies and ability to serve as an information
  resource to ensure compliance.

• Skilled in records management and able to recommend process improvements.

• Ability to maintain confidentiality of sensitive information.

• Basic accounting and budgeting skills with strong
  attention to detail.

• Proficiency in Microsoft Office Suite and ability to learn new software platforms.

• Education, experience, or interest in online learning and/or instructional design and technology is preferred.

• Project management skills are preferred.

• Ability to work independently, exercise judgment, and collaborate
  effectively in a team environment.

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Required Minimum
Qualifications

• High school diploma or GED: Minimum of an Associate’s degree preferred

• A minimum of two (2) years
  of previous office work experience.

• Microsoft Office proficiency

About Us

Austin Peay
State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an
enrollment of over 11,000 students and is located in Clarksville, Tennessee, a community of an estimated 150,287 people located
approximately 40 miles northwest of Nashville, TN.

Austin Peay State University is a proud supporter of hiring veterans. We hire
veterans with equivalent experiences and pay grades from their military service, rather than requiring or preferring only college degrees.
Please visit our website for more information on how veterans can qualify for additional employment opportunities at APSU: https://www.apsu.edu/human-resources/hiring-veterans/.

Austin Peay State University (APSU) prohibits
discrimination in all employment, programs, and activities based on race, color, religion, national origin, sex (including pregnancy),
disability, age, veteran status, genetic information, or any other legally protected status. For Title IX inquiries or complaints, contact:
Chief of Institutional Culture & Title IX Coordinator, LaNeeça R. Williams at [email protected] | 931-221-7690, Browning Building, Room 140, Clarksville, TN 37044. For other non-discrimination
concerns, contact: Director of Title VI & VII Compliance, Sheila M. Bryant at [email protected] | 931-221-7178 or Assistant Director of Accessibility Compliance, Jayme Dunn at [email protected] | 931-221-7160. View APSU’s full nondiscrimination policy at
Policy 6:001.