Senior Administrative Assistant (52926)

Salary Range: $40,000.00 – $41,200.00 Salary/year

Position Type: Full Time

Description

• Departmental support for Institutional Effectiveness (IE)
• Prepares correspondences, memoranda meeting agendas and minutes
• Compose routine letters
• Support departmental projects and programs
• Process work order requests
• Schedule meetings for IE conference room, oversee daily operations and coordinate department activities
• Process monthly invoices for payment
• Process visa allocations
• Manage department budget
• Process requisitions and Purchase Orders through Jenzabar
• Order office supplies
• Process Temporary Employment forms (TEA) for PT employees
• Maintain and file pertinent documents
• Prepare documents and other communication with accuracy and professionalism
• Implement and refine administrative systems, procedures and policies, to enhance operational efficiency
• Manage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangements
• Support the VP in the preparation and presentation of reports and strategic documents
• Approve Expense Reports for Assistant Vice Present of IR and for the Associate VP of IT
• Perform any additional duties within the scope of this position

Qualifications

• Proven administrative or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• At least 5 years of experience in the field or in a related area
• Degree in business administration (desirable).
• Certificate in business administration or related (essential)