Senior Purchasing & Contract Associate

Position ID: 192875

About University at
Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at
Albany’s broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of
more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State’s capital,
the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The Procurement Services
Office at the University at Albany is seeking applications for a Senior Purchasing & Contract Associate to join a dynamic and supportive
team. This role involves assisting in the procurement of goods and services from inception through contract execution. Responsibilities
include, but are not limited to, developing complex solicitations, collaborating with key stakeholders, and conducting negotiations. The
Senior Purchasing & Contract Associate will have a particular focus on ensuring and maintaining compliance with all applicable NYS, SUNY and
University procurement policies and procedures.

Primary Responsibilities:

• Developing complex
  solicitation documents (i.e. Invitation for Bids, Request for Proposals, and Request for Quotes) for specific goods and services required
  from the University Community.
• Reviewing and negotiating terms and conditions as they relate to expenditure, consultant, and revenue
  contracts.
• Serving as the liaison between Contractors, University’s Counsel Office and Oversight Agencies (i.e. the NYS Office of
  the Attorney General and Comptroller).
• Advising key campus stakeholders on the best procurement approach for all threshold
  levels.
• Training the University community on NYS, SUNY, and University specific procurement policies and
  procedures.
• Creating and updating solicitation templates, procurement compliance checklists, and internal procedure
  documents.
• Compiling data and reports utilizing NYS and SUNY systems (i.e. the New York State Contract Reporter, SUNY Financial
  Management System, SUNY Business Intelligence System, and the NYS Openbook database)
• Other reasonable duties as
  assigned

Functional and Supervisory Relationships:

• Reports to the Director of Procurement
  Services

Requirements:

Minimum Qualifications:

• Bachelor’s degree from a college or
  University accredited by the US Department of Education (DOE) or internationally recognized accrediting organization.
• A minimum of
  three years’ relevant experience in procurement, compliance work, or the legal field.
• Strong project management, organizational, and
  customer service skills.
• Proficiency with tools such as MS Excel, SharePoint, and other office products.
• Working knowledge
  of procurement practices
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse
  campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to
  their role

Preferred Qualifications:

• Master’s degree in business administration or related field
  from a college or University accredited by the US Department of Education or internationally recognized accrediting
  organization.
• Experience in higher education procurement practices
• Experience with navigating complex procurements and
  contracts
• Experience with financial management systems, and/ or eProcurement systems

Additional
Information:

Professional Rank and Salary Grade: Purchase Associate, SL-4, $75,000-82,500.

Special Note: Visa sponsorship
is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization,
you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or
Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This
report consists of two basic parts: disclosure of the University’s crime statistics for the past three years; and disclosures regarding the
University’s current campus security policies. The University at Albany’s Annual Security Report is available in portable document format
[PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is
permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her
current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of
employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of
verifying information, may such requests be made. If such information has been requested from you before such time, please contact the
Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA
EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=186167

Application
Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the
  required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail
  addresses and telephone numbers

Note: After submitting your resume, the subsequent pages give you instructions for
uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through
this website.

Returning Applicants – Login to your UAlbany Careers Account to check your completed application.

A review of applications will start on
September 29, 2025 and the search will remain open until the position is filled.