SGC Coordinator and Executive Assistant

Job No: 498482
Work Type: Staff
Full-time
Department: Career Center
Location: Beren Campus, 245 Lexington Avenue, NY, NY
Categories:
Administrative Support, Career Center

Position Summary:

The SGC (Shevat Glaubach Career) Coordinator and
Executive Assistant will have responsibility for a wide range of administrative and executive support-related tasks while working
independently with little or no supervision.

Position Responsibilities:

• Represent the SGC as the first
  point of contact on the Beren Campus. This role is positioned/seated at the front desk while the Center is open, and is the first to have
  contact with students, administration, senior staff, and anyone entering the Center.
• Independently research, solve, and prioritize
  incoming SGC issues and determine appropriate course of action, referral, and/or response.
• Respond within the same business day to
  all emails and calls, with urgent matters immediately brought to the attention of senior management.
• Maintain calendars, make
  travel arrangements, and update pending commitments and appointments for the Assistant Vice President and Executive Director.
• Prepare meeting documents needed by AVPED.
• Assist in overseeing the SGC Operational budget as requested. Process
  reimbursements, create purchase orders, classify the P-Card purchases, reclassify incorrectly assigned charges, and pay vendors
  accordingly.
• Maintain purposeful contact with those waiting to receive payments, keeping them abreast of the timeline of
  payment.
• Manage special projects/programs, some of which may have University-wide impact.
• Complete new staff and student
  worker electronic paperwork and departing staff and student workers; request technological access for applicable platforms for new hires.
  Assist in the onboarding of new hires.
• Track departmental vacation and sick time, ensuring that requested time off is reflected on
  departmental calendars.
• Assist with administrative requirements as requested.
• Coordinate the ordering of all pantry and
  office supplies for the Beren campus office.
• Liaise with ITS, facilities, mailroom, production, dining services, and any other YU
  department as needed to support the day-to-day functions of the SGC.
• Maintain both data and databases as needed, to include, but
  not be limited to, Symplicity (the career services manager), first destination data, satisfaction survey data, and Parent Forum
  communication.
• Maintain the professionalism of the SGC brand with consistently positive communication with students, alumni,
  faculty, staff, and anyone communicating or partnering with the SGC.
• Assist with SGC marketing efforts, consisting of contributing
  to the SGC newsletter, supporting the website with updates and content editing as assigned, managing student success initiatives when
  needed, and creating flyers using Canva as requested.

Experience & Education Background:

• Bachelor’s
  Degree required,
• Master’s degree preferred, or experience working in a setting within higher education.
• 1-2 years of
  progressively responsible experience.

Skills & Competencies:

• Must possess strong knowledge of Microsoft
  Word and Excel, have the technological acumen needed to adapt to multiple software applications, and possess the strategic thinking ability
  needed to adopt modern technology as needed to enhance productivity.
• Must demonstrate discretion, confidentiality, good judgment,
  initiative, and attention to detail.
• Needs to be able to problem-solve and suggest solutions before seeking guidance on how to
  manage queries and tasks.
• Must be able to effectively track time and resources to prioritize assignments and complete work on time.
  This is not a position where reminders are given.
• Must possess strong customer service, communication, and organizational skills;
  May be required to work independently and produce quality work from conception to completion on assigned projects.
• May be required
  to work occasional evening hours or on weekends, depending on the recruiting calendar and needs of the students.
• Must maintain a
  professional presence aligned with expectations and perceptions of a career-focused office within Academic Affairs.

Salary
Range:

$67,000 – $68,500

About Us:

Yeshiva University is dedicated to academic excellence,
intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought
and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to
cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and
service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and
supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a
welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a
supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond
professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes
well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research,
and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a
difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment
Opportunity:

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all
employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected
by federal, state, or local laws.

Application Instructions:

To apply, visit https://careers.pageuppeople.com/876/cw/en-us/job/498482/sgc-coordinator-and-executive-assistant

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