Sr, Admin Coordinator-Academic

Job ID: 2957895

Location: Fargo

Department: Pharmaceutical Sciences

Position Information

Description & Details:

Administrative Duties

• Serve as subject matter expert and provide training to team members, as needed
• Provide departmental administrative support, including reception, mail and phones.
• Serve as main contact for assigned areas for work orders, fleet vehicle requests, and parking permits.
• Respond to IT related duties: for example, security and card key access; listservs; software updates; review web content for accuracy, etc.
• Maintain accurate records for department per requirements.
• Oversee and distribute departmental communications, as needed.
• Schedule meetings, Zoom/Teams calls, create room reservations, etc.
• Coordinate Event planning (speakers, refreshments, communications, etc).
• Maintain meeting minutes.
• Coordinate and/or book travel.
• Process purchase requests, as needed Receive physical goods.
• Facility Management processes: Coordinate office space changes for employees, physical key access, etc.
• Provide support for data requests and reporting.

Coordinate hiring process

• Serve as subject matter expert and provide training to team members, as needed.
• Support the recruitment process (interviewing, scheduling, etc).
• Post job openings and create new hire requests.
• Communicate with HR and search teams throughout hiring process.
• Ensure all paperwork is accurate and completed to turn into HR timely (screening sheets, interview questions, interview reports, contracts, agreements, references, etc).
• Responsible for managing new employees onboarding checklist and serve as liaison for HR dept status inquiries or requests.

Provide support for asset management and inventory processes

• Serve as subject matter expert and provide training to team members, as needed.
• Departmental asset management: track supplies and equipment inventory; affix inventory tags; report equipment moves; proper disposal of items; and maintain asset compliance.
• Complete annual inventory and insurance processes.

Academic support

• Serve as subject matter expert and provide training to team members, as needed.
• Provide departmental academic support.
• Course/classroom scheduling, waitlist management, and course permits.
• Provide support programmatic reviews and accreditation processes for assigned units.
• Administer student feedback surveys.
• Process departmental specific academic records requests and data entry.
• Assist with scholarship process.
• Manage training requirements oversight for department/program.
• Support enrollment processes.

Support the overall success for the department/college.

• Providing backup assistance as needed for team members.

Work Schedule: Full-time, 12-month, Non-Tenure Track Staff Position

Hiring Range: $31,824-$56,500

Pay is based on several factors, including budget, labor market, prior experience, skills, knowledge, abilities, education, licensure and/or certification and other business considerations.

Minimum Qualifications:

High School Diploma or GED with at least 5 years of experience in an administrative role.

Preferred Qualifications:

Associate or Bachelor’s Degree

Core Competencies:

* Excellent written and verbal communication skills

* Demonstrated ability to problem solve and work independently

* Ability to contribute to a professional and teamwork environment in a positive, flexible manner

* Ability to prioritize and multi-task in a higher education environment

* Highly organized

* Attention to detail

* Process orientated

* Knowledge of Microsoft Office

* Ability to work with sensitive data and maintain confidentiality

* Ability to communicate and work well with people all levels of employees, diverse populations and varying specialties.

Applicant Materials Required:

Applicants should submit the following. Each required element should be uploaded separately.

1. Cover letter addressing interest and detailing how the applicant meets minimum and preferred qualifications
2. Resume
3. Names and contact information for three professional references

Review of applications will begin immediately and continue until the position is filled.

NDSU OFFERS EXCELLENT BENEFITS!

Full time employees are eligible for the following benefits:

• Health Insurance coverage with 100% of the premium paid for by NDSU for Single or Family Plan

  
  

  • Option of a PPO/Basic Plan or High Deductible Health Plan with Health Savings Account

  • Benefits begin the first of the month following date of hire

    
    

  • Wellness benefits are included for healthy lifestyle participation

  
  

• Superb Retirement Plan

  
  
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    Employer Contributions range from 7.5% – 12.26% based on position

  
  

• Basic Term Life Insurance

  
  

• Tuition Waivers for Employee (three classes per calendar year)

• Tuitions Waivers for Spouse/Partner & Dependents (eligible for 50% waiver)

  
  

• Paid Leave – including Annual leave, Sick Leave and 10 paid Holidays

• Employee Assistance Program

  
  

• Optional benefits include: Supplemental Life, Dental, Vision, Long-term care insurance, Flexible Spending Account (Health & Dependent Care) and Supplemental Retirement Plans

• More Detailed Information Here: Benefits | Human Resources | NDSU

  
  

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.

NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.

NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable. Direct inquiries to: Vice Provost, Title IX/ADA Coordinator, Old Main 201, NDSU Main Campus, Fargo, ND, 58108, 701-231-7708, [email protected].

Diversity Statement:

NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.

Veteran’s Preference Notice:

This position is subject to North Dakota Veteran’s Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or [email protected].